Struggling to Issue Offer Letters in a 20-Year-Old Company Without Records – Need Advice!

Dear All,

My company is 20 years old, but they have not provided any offer letter or appointment letter to employees. Now, I have to issue both the letters to employees, but I am facing a problem in issuing them because I don't have any details.

Please help me out with this.

Thanks & Regards,
Poonam

Hi Poonam,

I understand your situation, but what are the details you require, like the format of the appointment letter?

Regarding,
Sarita

Please obtain the resumes of all the employees for whom you require the offer letter and appointment letter to be issued. Secondly, formulate an employee data form and have it filled out by all existing employees. Lastly, have the statutory requirements been met? If yes, then you should have the necessary data for your needs.

Dear VMHR,

Here, the question is not about issuing an offer letter. The query poster does not have the details of the employees to issue one.

Dear All,

Thank you for your response. We do have all statutory compliance in place, but we are missing the joining dates and their first salary information at the time of joining. Now, we need to release their appointment letters. Please suggest the right way to proceed.

Thanks & Regards,
Poonam

Your Accounts department must have salary details, and you can also obtain the joining dates from them. Additionally, you can acquire this information from your statutory compliance records.

Thank you.

Hi,

I am sharing a sample appointment letter for your reference. You can forward it once you receive the employee details. Hope this helps.