How Should We Announce Employee Verification to Our Team, Including Long-term Staff?

Hi,

My company wants to conduct employee verification of employees. To date, it has not been practiced here. However, as many of the employees are on the client site in India and no such verification has been done yet, we have decided to implement it for all employees, including those who have been working here for more than 2 years. Please suggest a formal email for me to circulate among the employees.

As you embark on implementing an employee verification process for all employees, including long-term staff, it's crucial to communicate this change effectively. Here's a structured approach to drafting a formal email for circulation:

Subject: Implementation of Employee Verification Process

Dear Team,

I hope this message finds you well. As part of our commitment to ensuring a secure work environment and in compliance with regulatory requirements, we are introducing an employee verification process for all staff members, including those who have been with us for more than two years.

The verification process will involve validating key details such as educational qualifications, previous employment history, and any other relevant credentials. This step is essential to maintain the integrity of our workforce and to align with best practices in the industry.

To facilitate a smooth transition, we kindly request your cooperation in providing the necessary information and documentation as requested by the HR department. Rest assured that all information shared will be treated with the utmost confidentiality and used solely for verification purposes.

Should you have any queries or require further clarification regarding this process, please feel free to reach out to the HR team. We appreciate your understanding and support as we work together to enhance our operational standards.

Thank you for your attention to this matter.

Warm regards,
[Your Name]
[Your Position]