To form an Internal Complaint Committee (ICC) in compliance with the Sexual Harassment of Women at Workplace (Prevention, Prohibition, and Redressal) Act, 2013, which is a mandatory requirement for renewing a factory license in Mumbai, India, follow these steps:
Procedure for Forming Internal Complaint Committee (ICC):
1. Composition of the Committee:
- The ICC should consist of at least four members, including a presiding officer who is a woman employed at a senior level in the organization, two employees preferably committed to women's rights, and one external member from an NGO or association committed to the cause of women.
2. Appointment:
- Ensure the appointment of ICC members is done through an official written order specifying the roles and responsibilities of each member.
3. Training:
- Conduct orientation and training sessions for ICC members on the provisions of the Act, handling complaints, conducting inquiries, and maintaining confidentiality.
4. Setting Up the Committee:
- Establish a dedicated space for the ICC to conduct meetings and maintain records related to complaints.
5. Formulating Policies:
- Develop a comprehensive policy document outlining the procedures for filing complaints, the investigation process, timelines for resolution, and confidentiality measures.
6. Awareness:
- Conduct awareness programs for all employees on the prevention of sexual harassment, the role of the ICC, and the repercussions of misconduct.
7. Handling Complaints:
- Ensure that the ICC follows a fair and transparent process while handling complaints, maintaining confidentiality, conducting investigations promptly, and providing a safe environment for complainants.
8. Annual Reporting:
- Submit an annual report to the district officer detailing the complaints received, actions taken, and measures implemented to prevent sexual harassment.
By following these steps diligently, you can successfully form an Internal Complaint Committee that complies with the legal requirements for renewing your factory license in Mumbai, India. Remember, promoting a safe and respectful workplace is crucial for organizational success and employee well-being.