Company Name Change: Do I Need to Provide a Letter to Employees Who Stayed On?

Dear Seniors,

Kindly guide me in the following matter. I am working as an HR in a private company for the past nine months. Before I joined here, the company name was different. For example, my company name is "B Pvt Ltd." However, a year ago, the company name was "A." Now, I need to know if I need to provide any letter to the employees who were originally working for the "A" company and are now continuing their employment with "B Pvt Ltd." Please send me the format or a sample letter regarding this matter.

Thank you.

Hi, ensure that you communicate via the notice board at the entrance and in each department. HODs/TLs should inform that your company name has changed. Check whether you can provide the reason for the name change, logo, etc., and its impact on trade in turn to employees' social recognition. Notify the importance of changing the stationeries, especially the size, color, and font of the company name/logo, if any. It is good to monitor the changes (systems, stationeries, ID cards, etc.) for the first month to ensure the impact of the change. Also, it is HR's responsibility to orient the employees to the "company name" logic/reasons behind the name, importance of JV if any, details of the logo, etc., and dos and don'ts. Hope this will help you to step ahead. All the best.

Further to my previous comment, though it is not mine or related to me, I hope the attached format may be helpful to you.

There are many steps involved. You don't have a Company Secretary who is supposed to take care of all legal matters. The necessary steps to consider include:

1. Registrar of Companies.
2. Assistant Labour Commissioner.
3. Electricity Board.
4. Pollution - Air & Water.
5. Environmental Clearance.
6. DISH (Factory Inspector).
7. Boiler Inspector.
8. Municipal Authority.
9. Police Authority - Commissioner/SP Local Police.

In addition to what Mr. Soman has written, this is not an exhaustive list; there are more steps to consider.

Regards,
Y.R. Shirke