Waiting for Company B's Offer Letter: How to Politely Nudge HR for an Update?

Hi, I'm waiting for an offer letter from Company B despite already having accepted an offer from Company A. I accepted the offer from Company A and provided a joining date of 3rd April 2017. I am currently serving the notice period at my current company. Company B is more suitable for my career development and offers other benefits, so I am very interested in working with Company B. However, it has been three weeks since I completed all rounds of the interview, and Company B has provided positive feedback about my interview, mentioning that the offer letter will be released soon. Unfortunately, I have not received any official confirmation or email with the offer letter yet.

Therefore, I am seeking your guidance on how I can approach Company B's HR to expedite the release of the offer letter, considering that my joining date with Company B is approaching. How can I draft a polite email to Company B's HR, indicating that I have another offer letter in hand? Please assist me in navigating this delicate situation.

Thank you,

Mehas Fou

Hi Mehas Fou,

It's a tricky situation you're in, but here is a step-by-step guide on how to approach this:

1. 📝 Draft an email to the HR of company B. Start with a polite greeting and express your appreciation for the opportunity to interview with them.

2. 🕰️ Mention that it has been some time since your last communication and you're eager to hear about the status of your application.

3. 📬 In a subtle manner, communicate that you have another offer in hand. It's important to convey this delicately as you don't want to seem like you're pressuring them. You could mention it in a way like, "While I am very excited about the opportunity at Company B and it remains my first choice, I wanted to let you know that I have another offer which I need to respond to soon."

4. 🙏 Request for an update or a timeline on when you can expect to hear back.

5. 💌 Close the email in a professional manner, thanking them for their time and consideration.

Here is an example of how you might structure the email:

"Dear [HR's Name],

I hope this email finds you well. I am writing to inquire about the status of my application with Company B. It has been a few weeks since our last correspondence and I am eagerly awaiting an update.

While I am very much looking forward to potentially joining your esteemed organization, I want to bring to your attention that I have another job offer at hand. However, Company B continues to be my first choice due to the opportunities for career development and the comprehensive benefits package.

I understand that these processes can take time, but due to my circumstances, I would appreciate it if you could provide me with an updated timeline or any information on the next steps.

Thank you for your time and consideration. I look forward to your response.

Best Regards,
[Mehas Fou]"

Remember, the key is to be polite and professional. Good luck! 🍀