New HR Executive Seeking Guidance on Establishing Effective HR and Admin Processes

Dear Seniors,

I have recently joined a small IT company as an HR Executive, which is an ISO certified company. My company has detailed processes in place for the project management and software development team, as well as the Quality and Support Team. However, we do not have any formal processes established for HR and Admin. Please help me by suggesting what processes should be implemented for HR and Admin, and also recommend the formats we should follow to evaluate these processes.

Your valuable suggestions will greatly assist me.

Sonali

Hi Sonali,

HR is always an experiment for the company, if its a small one and its a good for you. I am a result of this experiment, which gave me lots of learning.

My Knowledge says:

First see what are u doing right now, write it down on the paper and then see what is required in the company. And then what more you can do.

Keep trying new experiments with ur Job Role, it will help you to learn more and to grow in ur career.

May this can help you. But I would prefer you to change it according to your local enviroment. There is lot more you can do with HR role but its more depend on the company requirement and structure.

> Recruitment / Selection

•Finding the profiles through Job Portals (Naukri, Monster and Times Jobs), Networking, and References

•Screening the Relevant Resume

•Approving Resume by Technical Head

•Mailing and calling the candidate

•Scheduling the Interview

•Taking HR Interview

•Issuing offer Letter & Appointment Letter

•Coordinating Date of Joining

•Maintaining Joining Report and taking all the necessary documents

•Creating their Official E- mail Id

> Induction

•Company Introduction

•Introducing Upcoming venture of the company

•Candidate Introduction

•Office Policy

•HR culture of the company

•Organization Structure

•Candidate Expectation sitting for the organization

•Introduction to the staff

•Technical Head: Project Information

> Policy Formulation

> General Administration

•Attendance Record

•Giving Monthly Payroll record to Accountant

•To handle Employee disciplinary issues

•Developing and implementing action plans to keep high motivation level among employees

(a)Maintaining Proper Communication between employees

•Manage effectively and timely resolution of issues

•Resolving Employees Queries on a daily basis

•Taking monthly feedbacks from employees

•Making Monthly MIS

>Exit Interview and Maintaining proper knowledge mechanism

> Maintaining Monthly Payroll System

> Maintaining EPF account of the employees

> Proper Coordination with the Accountant of the company

And keep updating urself from forums and new policy.

Hope this work.

Hetal[/list]