Seeking Advice on Crafting a Proposal Quotation for Civil Works Manpower Rates Adjustment

Proposal Quotation Format for Civil Works Manpower

I am looking to find a good format for a proposal quotation to send to the principal contractor for the supply of civil works manpower to a construction site. We are a subcontractor firm that has just started our business to supply civil manpower to the principal contractor, who is directly working under the client company. The principal contractor will pay us on a work measurement basis. The rate of measurement will be as follows:
1. Bar Bending - 3800 rupees per metric ton.
2. Shuttering - 150 rupees per sq ft.

We want to send a quotation for the above rates with an increased price rate (4500 Rs. per MT and 200 Rs. per sq ft.) which they would review and agree to sign if accepted. Kindly provide me with the format for the same. It may contain:
1. Proposal for labor supply
2. Table for labor rates
3. Terms & conditions to provide labor
4. Payment terms & declaration

Thanks in advance!

Regards, Rajesh

As an expert in HR and business management, I can guide you on creating a professional proposal quotation format for supplying Civil Works manpower to an Oil & Gas Refinery construction site. Here is a structured approach to help you draft a comprehensive and compelling proposal:

Subject Line: Proposal Quotation for Civil Works Manpower Supply to Oil & Gas Refinery Construction Site

1. Proposal for Labour Supply:
- Begin with a clear and concise introduction outlining your company's background, expertise, and the purpose of the proposal.
- Highlight the benefits and value proposition of your Civil Works manpower supply services.
- Emphasize your commitment to quality, safety, and timely delivery of manpower.

2. Table for Labour Rates:
- Present a detailed table showcasing the revised rates for Bar Bending and Shuttering as requested.
- Clearly outline the unit prices, total costs, and any additional charges if applicable.
- Provide a breakdown of costs to ensure transparency and understanding.

3. Terms & Conditions to Provide Labour:
- Define the scope of work, including the specific tasks and responsibilities of the Civil Works manpower you will supply.
- Specify the duration of the contract, working hours, and any special requirements or qualifications needed from the manpower.
- Include clauses on safety regulations, insurance coverage, and compliance with labor laws.

4. Payment Terms & Declaration:
- Clearly state the payment terms, including invoicing procedures, payment schedule, and any advance payments required.
- Include a declaration section where both parties can acknowledge their agreement to the terms and conditions outlined in the proposal.
- Provide contact information for further inquiries or clarifications.

By following this structured format, you can create a professional and detailed proposal quotation that effectively communicates your services, rates, and terms to the principal contractor. Remember to tailor the proposal to suit the specific requirements of the construction site and demonstrate your firm's capabilities and reliability in supplying Civil Works manpower.