Simplifying EPFO Monthly Returns: How to Use the ECR Excel File Effectively

ECR Excel File for EPFO Monthly Return

Enclosed is the ECR Excel file for filing your monthly return with EPFO. I hope this will ease most of your worries. Don't forget to enter NCP when full wages are not paid during the month (non-contributory period).

For new additions of employees, the relation name, relation, DOB, and DOJ are needed. For leaving employees, the date of exit and reason should be provided.

After submission on the ECR portal:

- A/c 2 = 0.85% of EPF wages (minimum 500)
- A/c 21 = 0.5% of EPS wages
- A/c 22 = 0.01% of EPF wages (minimum 200/-)

Submit the challan, approve, and download.

Sure, let's break down the process of filing your monthly return with EPFO using the ECR Excel file you've mentioned.

1. Open your ECR file and enter the following details for each employee:
- UAN (Universal Account Number)
- Member name
- Relation and relation name (for a new employee)
- Date of birth (DOB) and date of joining (DOJ) (for a new employee)
- Non-contributory period (NCP) - This is the number of days in the month when full wages were not paid.

2. If an employee is leaving, you'll need to enter their date of exit and the reason for leaving.

3. After all the information is entered, save the file and upload it to the ECR portal.

4. Once the file is uploaded and validated, you'll see the summary of your return. Review the summary carefully before proceeding.

5. Now, you need to generate the challan. Here is how the calculations are made:
- Account 2: 0.85% of EPF wages (minimum 500)
- Account 21: 0.5% of EPS wages
- Account 22: 0.01% of EPF wages (minimum 200)

6. After the challan is generated, you'll need to approve it. Once approved, you can download the receipt for your records.

Remember 👉: Always double-check all the details before submitting on the ECR portal to avoid any errors.

Also, keep in mind that the EPFO requires employers to file these returns monthly, so don't miss the deadline ⏰.

In case of any legal doubts, you may want to refer to EPF & MP Act, 1952 and the schemes framed thereunder for accurate information.

Hope this helps!