Employee Absent for a Month: Should We Issue Memos and Terminate? Seeking Advice and Templates

Dear Sirs,

Please let me know if an employee has been absent without authorization for one month, should we proceed with issuing three memos and terminate them by providing a termination letter?

If this course of action is acceptable, please provide us with the templates for the memos and termination letter.

Thank you.

Dear Vihari,

The company has the authority to terminate any employee who takes leaves without informing their reporting officer.

Thank you.

Steps for Handling Employee Absenteeism

When it comes to absenteeism, we need to follow these steps while discharging an employee:

A. Follow the procedures laid down in the Certified Standing Orders of the company.

B. Issue a simple recall letter asking the employee to report for duty.

C. If the employee does not report, send a second recall letter followed by a charge sheet or show cause notice, as the case may be. Then, publish an advertisement in a local newspaper asking the employee to report for duty. Finally, conduct a simple inquiry procedure and issue a final notice of discharge.

If you have any doubts, feel free to contact me on my cell at [Phone Number Removed For Privacy Reasons]. I will be able to explain the details to you.

Thank you.