Dear friends,
As a matter of practice,in line with Standing orders, Service Rules and Factories Act 1948, Organizations allow three types of Leaves-Casual leave (CL), Sick Leave (SL) and Earned Leave or Privileged(EL/PL).First two types of Leaves-CL and SL are to be availed off, sanctioned in accordance with Leave Rules , to be classified and well defined in Service Rules or company's Standing Orders and Earned Leave (EL/PL) according to Factories Act.When it comes to write Leave Rules in Service Rules , employers very specifically handover along with Appointment letter a ready-made copy of Service Manuals wherein among various employment related aspects - entitlement of leaves , approval procedures etc are fully explained and announced as to how Leaves will be permitted/ refused .Service Rules are framed with basic aims and objectives that how employers will ensure and administer discipline , punctuality and attendance etc.
Here it comes fundamentals of Prefix and Suffix. Service Rules is signed by employee acknowledging at the time of his joining that he has read and understood.So it becomes rule binding for him, ofcourse a bilaterally signed agreement .
If prefix and suffix is there in Service Rules, it will be applicable as per the same.
I explain as a general practice how Prefix and Suffix are used broadly in companies. Suppose X has applied for 2 CL for Mon and Tuesday and Sunday is his w/ off, he is entitled and allowed 2 CL.In another condition, X applied for 2 CL for Fri and Sat but gentleman did not suppose reported on Monday, reported on Tuesday, then his Sunday and Monday will be counted as absent days. Here , he needs to apply two days leave not for one day.
Organizations where Standing Orders are applicable, or organizations have its own certified Standing Orders -Leave provisions are already applicable with signatures of employers and employees before his joining and a workman to whom the provisions of SO are made applicable, he also gives similar acknowledgement while he joins the company on day one.Standing Orders, as we all know, it contains clauses related to attendance , gate entry and exit, shift working ,misconducts, absence, discipline, punishments etc. In leave matters, again as explained above the management and employees have well written certified standing orders displayed over notice board at factory gate. If standing orders are not made applicable, then Service Rules are there . Normally, organizations of this age are observed having provisions of 7 to 10 CL and SL 10-14 days depending upon their age, capacity and policies.
Last comes to EL or PL.Entitlement of leave and sanction of same is in accordance with strict provisions of Factories Act. The working day or Leave days will be considered for payment.If you are absent on any working day, your leave application for absent days must be there duly sanctioned in advance by authority. It is earned leave, called so because employees are expected to earn, create Leave balance in credit then should avail off EL/PL.
Above is a broad guidelines in brief expected to be practiced by an employer.Though deviations and exceptions are there which can be explained based on its nature and extent wrt specific issues.
Regds,
RDS Yadav
Director,
Navtarang HR Services
and
Director-Future Instt. Of Engg. and Management Technology
navtaranghrs(at)gmail.com