Can an Employee Rejoin an NGO and Keep Their Old PF Account UAN? How to Handle This Situation?

Hi Abony Boro,

Mine is an NGO. A staff member of ours resigns after securing a better job. Later, she discovers that the new job is a fraud. She was enrolled in a PF account with a UAN, and after she left, her account was closed in the organization's PF account. She rejoins our organization after 2 months. Is it possible to add her back to the PF account with the same old UAN number? If so, how? If not, what is the way out?

Kindly suggest.

ABONY BORO

To address the situation of re-adding a staff member to the Provident Fund (PF) account with the same old UAN number after rejoining the NGO, follow these steps:

1. Check with PF Authorities: Contact the PF authorities or the organization's HR department to verify if the old UAN number can be reactivated for the rejoining staff member.

2. Reactivation Process: If the old UAN can be reactivated, the HR department needs to initiate the reactivation process. This typically involves updating the employee's details in the PF portal with the rejoining date and other relevant information.

3. Verification of Details: Ensure that all the employee's details, including personal information and employment history, are accurately updated in the PF portal to avoid any discrepancies.

4. Transfer of PF Balance: If the employee had accumulated PF balance in the previous tenure, ensure that the balance is transferred to the reactivated UAN to maintain continuity of PF contributions.

5. Employee Communication: Inform the rejoining staff member about the reactivation of their old UAN and provide them with the necessary details regarding their PF account.

6. Regular Compliance: Once the reactivation process is completed, continue with regular PF contributions and ensure timely compliance with PF regulations.

By following these steps and maintaining clear communication with the PF authorities and the rejoining staff member, you can successfully add the employee back to the PF account with the same old UAN number.