How Should I Format a Welcome Email for a New Employee and Include Management?

Welcome to the LEO Family

This is to inform you all that Mr. ____________ has joined LEO as ____________. He was previously working with ____________________ as ______________. We welcome him on board and wish him success in his career with LEO. He will be directly reporting to _______________.

Please note below his contact details for correspondence:
Contact number: [Phone Number Removed For Privacy Reasons]
Email: [Email Removed For Privacy Reasons]

I am sending this email to the new employee and cc'ing management and all staff. Please tell me if this is fine or if I should cc the new employee and other staff and management.

Thank you.

Regards, Naila Anam

Dear Naila Anam,

Your draft is very good and can be sent as is. If you desire to make a change, you may also begin by saying, "We are pleased to inform all of you..."

The email should be addressed to Staff and Management, with a cc marked to the new employee.

V. Raghunathan

I suggest you paste his photograph as well. Write a few lines about his education, his immediate family members, and mark a copy to all HODs, notice boards, and new employees.

Regds,
RDS Yadav

You may add a line about his family to make it more meaningful, I thought. It helps both the org employees and generates a feel-good factor for the new employee.

Induction Schedule Format for Manufacturing Companies

To: All HODs

Induction Process Schedule
Date: . . . 2016

We are pleased to introduce Mr. ____________________, who has joined our company as . . . in our . . . Dept. on _____________. He can be contacted on Mobile No. . . . & Mail ID . . . Please arrange to inform him briefly about our company rules, procedures, practices, policies, etc., relating to your department.

H.R. Manager
General Manager (HR & ADMN)

One Officer/Supervisor from the HR Dept. shall accompany the new recruit while introducing them to all departments.

Departments and Contacts

Departments | Person Contacted | Signature | HR Admin

Information to Heads of Technical/O&M Departments

Newly recruited employees joining the operation, maintenance (production, mechanical, electrical, instrumentation, CPP, etc.) should undergo induction training in all technical departments, and the HOD should sign.

Manufacturing Process Dept.
BFO
CPP
Production Planning
Electrical
Instrumentation
Mechanical
Utility
QAL
RMHS
Marketing
R&D Activities
Stores
Purchase
Finance & Accounts
Civil & Horticulture
OHC

To: Head – Safety Dept.

Please inform the new recruit regarding safety aspects and safe working procedures in the factory, especially those safety rules relating to their area of work. Please also arrange to issue them safety/PPE items applicable to their nature of duties, duly entering in the safety register.

Sign: H.O.D. ( . . . Dept)
Date: . . 2015

Cc: to Head of . . . Dept. to which the new recruit is to report.

Please take the new recruit into your department, introduce them to others in the department, allocate a place, explain about the work (J.D)/area/machine to the new recruit, and make them comfortable to adjust and work in the new environment.

Sign: H.O.D. (H.R. Dept)
Sign: H.O.D. ( . . . Dept)
Date: . . 2015
Date: . . 2015

Heads of concerned departments shall chalk out their own departmental induction program.

HR Manager/Officer/Assistant

1. Brief them about the company rules and organizational structure.
2. Brief them about standing orders and leave rules (give a copy & obtain acknowledgment and put it in the personal file).
3. Issue appointment order & take acknowledgment on duplicate copy & put it in the personal file.
4. Issue ID card, employee code number, bus pass, canteen coupons, etc.
5. Brief them about travel rules and give a copy.
6. Then they should be taken to the Safety Dept. to learn about safe working and provide safety items.
7. Then take them to their department, discuss with their HOD. The HOD will explain more about their work and supervisors in the department.
8. Provide them with the seat, stationery, PC, tools as required for their duty on the same day if possible.

Regards,
[Email Removed For Privacy Reasons]
HR Consultant
Hospet - Bengaluru. 1.10.16