Worried About Missing Relieving Letter Affecting My Background Check? Need Advice!

Respected seniors of this community, I have a query regarding the relieving letter requirement. I worked in an organization from 10th March 2010 to 27th August 2010 and left due to serious health issues. I was on probation, and the company informed me I wasn't entitled to take a sabbatical of more than three months, so I had to leave. I only have my resignation acceptance from my then line manager. In my resignation dated 27th March 2010, I requested to be relieved after seven days, which is 3rd September 2010. I also mentioned that due to a medical problem, I would not be able to continue and would not be able to serve my notice period physically; therefore, I requested to be relieved on 3rd September. However, I handed over everything to him on that day itself. He told me that the notice period could be adjusted with my leaves, so I have that acceptance. I do not have any relieving letter as HR told me that during probation, I wasn't supposed to get one.

After recovering, I spent another 5-6 months searching for new jobs and then landed an opportunity in an MNC. Since then, I have been working here and received two promotions in the last five years. Recently, I got another job opportunity in a US-based firm. My medical and drug testing are complete, and they confirmed that I'm medically FIT. Now they are going to initiate my BGC.

The problem I have is with the current organization where I've been working for the last five years. I have all the documents, and I'll leave this organization after serving my full notice period with all documents. But regarding my last job, which I left six years ago, I only have the appointment letter, two pay slips, and resignation acceptance. Will that be a problem for me during BGC?

I even talked to the first employer over the phone, and HR confirmed that she had no idea whether I resigned or absconded because that was six years back, and this company had a very high attrition rate. She also confirmed that her system only shows my last working day, which was 27th August 2010. However, I talked to my then line manager, and he told me that if the BGC contacts him, he will verify and authenticate the acceptance mail he sent me six years back; he also left that organization 4.5 years ago.

Questions Regarding Relieving Letter and BGC

1. Will not having the relieving letter from my previous organization, which I left six years ago, lead to any trouble during BGC? Though I have the acceptance of resignation, and my ex-line manager is ready to authenticate that.

2. As I believed I was relieved on 3rd September 2010, I mentioned that date in my resume. Now I know that internally they only have my last working day as 27th August. In fact, that was indeed my last working day and also the day I put down my papers. Will that contradiction lead to any problem?

Looking forward to getting some advice from the stalwarts of the industry.

Thanks in anticipation.

In your situation, not having a relieving letter from your previous organization may indeed pose a challenge during the Background Check (BGC) process. However, there are steps you can take to mitigate any potential issues:

1. Verification Process:
- Your resignation acceptance and the willingness of your ex-line manager to authenticate the acceptance mail can be crucial in verifying your employment status and the circumstances of your departure. Ensure that your ex-line manager is easily reachable and responsive in case the BGC team contacts him for verification.

2. Explanation and Documentation:
- Be prepared to explain the situation to the new employer during the BGC process. Provide a detailed account of your departure due to health reasons and the communication you had with your previous employer regarding your resignation and relieving date. Submit any medical documentation or proof of your health issues if necessary.

3. Resume Accuracy:
- It's essential to ensure that the information on your resume is accurate and aligns with the records provided by your previous employer. If there is a discrepancy between the date you mentioned as your last working day and the internal records, be transparent about the reasons for the difference during the verification process.

4. Professional References:
- Utilize professional references, especially your ex-line manager, to support your employment history and character. A positive reference from a former supervisor can carry significant weight in the BGC process.

5. Legal Perspective:
- While labor laws in India do not mandate the issuance of a relieving letter during probation, the absence of this document may still raise concerns for potential employers. However, the acceptance of resignation and other supporting documents can help validate your claims.

6. Proactive Communication:
- Stay proactive and transparent throughout the BGC process. Inform your prospective employer about the specifics of your situation beforehand to avoid any misunderstandings or delays.

By following these steps and ensuring clear communication with your current and prospective employers, you can address any discrepancies related to your previous employment and navigate the BGC process effectively.