Confused About Factory Registration Fees? How to Handle Payment Discrepancies with the Department

We paid a sum of Rs. 16,100/- through the State Bank of Mysore, Bangalore, on 29th June 2015 for obtaining plan approval and registration for three years from the Department of Factories, Boilers, Industrial Safety, and Health. The relevant documents were also uploaded on their official website. However, due to a difference of opinion in the management, the documents were withdrawn. We have resubmitted the documents and uploaded them again on their official website.

The Department is asking us orally to pay a sum of Rs. 5,700/- towards registration and plan approval. They are informing us that the payment made earlier cannot be considered but will be adjusted during renewal. Is this correct? What documents should we collect from the Department to take credit for the amount of Rs. 16,100/-?

Response to Query Regarding Validity of Paid Challan

In the situation described, where a payment was made for obtaining plan approval and registration from the Department of Factories, Boilers, Industrial Safety and Health, and subsequent confusion arose regarding the acceptance of the initial payment, there are steps you can take to address this issue effectively.

Here are the recommended actions to navigate this scenario:

- [Icon indicating Step 1] Verify Official Communication: It is advisable to request official written communication from the Department regarding the refusal to consider the initial payment of Rs.16,100/- and the assurance of adjustment during renewal. This documentation will serve as proof of the Department's stance.

- [Icon indicating Step 2] Seek Clarification on Payment Adjustment: Engage with the Department to seek clarification on the process of adjusting the earlier payment during the renewal phase. Understanding their internal procedures will help in planning future actions.

- [Icon indicating Step 3] Document Collection: Ensure to collect all relevant paperwork related to the initial payment of Rs.16,100/-, including the original challan, payment receipt, and any correspondence acknowledging the payment.

- [Icon indicating Step 4] Follow-up on Renewal: Maintain a record of the upcoming renewal process and ensure that the adjustment of the earlier payment is duly reflected in the final documentation during renewal.

- [Icon indicating Step 5] Legal Consultation (if necessary): In case of persistent discrepancies or lack of cooperation from the Department, consider seeking legal advice to understand your rights and obligations under labor laws and regulations.

By following these steps meticulously and keeping accurate records of all interactions and transactions with the Department, you can effectively address the issue of the validity of the paid challan and work towards securing the necessary approvals and registrations for your establishment.

Remember, clear communication and documentation play a crucial role in resolving such matters efficiently within the regulatory framework.