New HR Dilemma: How to Handle Missing Offer Letters for Long-term Employees?

Dear Team,

I have recently joined an organization as HR, and the employees here have been working for more than 4 years without being issued any offer or appointment letter. Could you please advise me on which employment letter should be issued? Should I provide them with an appointment letter? Your suggestions would be highly appreciated.

Regards,
Divya

Once the employee has joined, the employer must issue an appointment letter to the employee. The appointment letter should include all the wage breakups, terms and conditions for resignation, termination, and other policies.

Difference Between Offer Letter and Appointment Letter

An offer letter is a letter of intent stating that the offer for the position is confirmed and requesting the recipient to join on or before a specific date. The offer letter is usually issued well before the employee joins the organization. Using the offer letter, the individual can submit their resignation letter to their previous employer.

I hope you now understand the distinction between an offer letter and an appointment letter.