How Do I Write an Email to the TPO About Student Dropouts After Campus Drives?

Hello,

I want to write an email to the training and placement officer of a college asking for the reasons for dropouts. It is crucial that this issue does not repeat in the future as we are investing significant time and effort in campus drives.

Could anyone suggest how to write this email? During a recent campus drive, only one student showed up at the time of joining, while the rest did not join.

Please advise on a fixed format for the same, so that I can send an email to the TPO.

Thank you

It has become a common issue these days as freshers drop out at the last moment. A clause in the MoU before conducting the placement interviews might be helpful.

Few colleges collect a hefty fee from students before allowing them to attend for the interviews to avoid these kinds of problems.

The Challenges of Campus Drive Recruitment

I will say from the outset that I don't understand this "campus drive" method of recruitment. Having read about it often here on CiteHR, my only conclusion is that it is fraught with difficulties.

In my view, it does not, and will not, ever take the place of a properly structured Recruitment and Selection process if you want to hire the RIGHT people for your organization.

To me, it sounds like a lazy way to recruit. Round up a bunch of students, many of whom possibly still have no idea what they want to do in life or have the maturity to make sound, logical decisions about their future careers. Offer them a job based on criteria I do not know, and then expect them to turn up to work on the due date with the knowledge they need to do the job. We all know how that ends - a complete disaster.

Then there are the savvy students who play each employer off against each other for a better offer. I suspect the simple answer to your question is that the no-shows got a better offer elsewhere. They just took your offer UNTIL something better came along.

Maybe I am wrong, but it appears to me that many Indian people value money and prestige more than anything else, so their choice of workplace is predicated on this. I also realize that many are forced into this situation by parents, etc., who want "the best for their child."

If this "campus drive" business does not work for you, then I suggest you revisit your recruitment and selection process with a view to making it more responsive to your needs.

Regards

Understanding the Challenges of Campus Recruitment

After working as a placement coordinator in a reputable institute, I can understand this problem. Many times, companies don't disclose their joining terms and conditions beforehand; they inform the candidate about them on the day of joining. This confuses students, as it is their first job experience, and some conditions are unusual too.

Sometimes colleges ask more students to participate in a campus drive, even for interviews that are not related to their field.

Sample Email to Address Dropout Issues

If you want to send an email, you can write:

Dear Mr. X,

Our company conducted a campus drive at your institute on [date]. We selected [number] candidates, out of which [number] accepted the offer, but only one joined. The rest dropped out. We would like to know the reasons for their dropout so that such incidents can be prevented in the future. Please provide us with the necessary information as soon as possible.

Hope this helps in some way.

Regards