How Do I Notify ESIC About an Employee Resignation When No Contributions Are Made?

Respected All,

Need: Intimation letter format to ESIC. If in one of our branch offices, there is an employee covered under our ESI-Sub code who has resigned, what is the procedure to intimate ESIC officials?

There is no employee covered under ESIC, and contribution has not been calculated since May 2016 as our covered employee resigned in April 2016. We have marked him as resigned in May 2016 with zero (0) working days under the category. Kindly suggest the procedures and what to do.

Procedure for Submitting NIL Contribution Return to ESIC

If at present you have no covered or coverable employees under the ESI Act, 1948, and the rules/regulations framed thereunder, you can send a NIL contribution return after the close of the contribution period to the Regional Office as well as the concerned Branch Manager. You can also inform the said department by a simple letter, including their social security officer. Non-submission of any such return or information may cause the department to presume that you are a defaulter, and ESIC can resort to ad-hoc assessment under section 45A.

However, as and when you employ covered/coverable employees again, compliance will be required.

Ensure there is a single line break between paragraphs.

Dear Sir,

Please suggest how to file a NIL contribution return after the close of the contribution period, whether through online or manual methods. If an online option is available, kindly provide guidance.

Additionally, could you please provide a sample letter for notifying the department, including their social security officer, if possible.

Thank you.

Dear Sir,

Thank you for your suggestion.

1. Please suggest how to file a NIL contribution return after the close of the contribution period, whether through online or manually. If there is an option for online filing, please advise.

2. Please provide a sample letter to inform the department, including their social security officer, if possible.

Thank you.