Seeking Guidance on Obtaining a Death in Service Certificate for Reporting Purposes

Dear Sir/Madam,

I require a death in service certificate. An employee who was working with us passed away while at home. I need to submit a report and the relevant certification. Kindly provide me with the certificate format at your earliest convenience.

Thank you,

Vijay B. Sirsat

Dear friend,

A death certificate is to be issued only by the competent authority, i.e., the Registrar of Birth and Death for the area where the person died. Normally, this authority is the Local Body Administration. If you are the superior of the deceased, kindly ask their family to submit the death certificate for the purpose of reporting onwards and to facilitate the distribution of the terminal benefits of the deceased employee.

Dear Mr. Vijay,

From your post, it seems that you need to issue a service certificate to the member who passed away while in service. All the columns in the regular service certificate will remain the same, with the only difference being the reason for leaving, which will be noted as death in service.

Thanks,
Vidyadhar Bhat

Vijay,

What an outstanding post and sentence framing. Please don't be in a rush, my friend, when you are seeking help or posting something on a public forum. I could not move on without sharing my comment. Are you looking for a death certificate to be issued by the employer to the employee's family? Is that what you are trying to convey?

Thanks,
Robin Abraham

Dear Sir/Madam, I need assistance with a death that occurred while an employee was in service. The employee was working with us and unfortunately passed away while in the hospital. I am required to submit a report and obtain a certificate. Could you please provide me with a certificate format at your earliest convenience? Thank you, Vijay Jare

Your query is not clear. A death certificate will be issued by government authorities only. You can't issue any death certificate to his family. You can ask them to submit the death certificate along with the legal heir certificate to the deceased employee's family to settle his account and for EPF and EDLI claim purposes.

Thanks,
Manikandan
Head - HR & Admin.