Sales Executive Took Amount From Customer But Not Paid To Company.

Hi Everyone need you help, one of my Sales Executive received amount(25000/-) from the customer but still not paid to company since from Feb 2015. And we have informed verbally to pay the due amount to company. but still he did not pay the amount. Kindly tell me what is the legal procedure to go with him. should i have to issue MEMO to him?. (If MEMO then pls send me the format ).

Hello Anandsm,
Do you have any proof that this Sales Executive took the 25 K from the customer.....like Receipt given to customer, etc?
If Yes, then it amounts to outright theft/embezzlement from the Company.
Issue him a letter to pay-up WITHIN a specific timeframe.....1/2 weeks. There's no specific format--it's a straight-cut letter giving the details of the transaction & what you want the guy to do.
If he still ignores it, just lodge a Police Complaint.
Guess you have waited for long enough.
Rgds,
TS

Talk to the customer and get all details of transaction in writing on company letterhead and rubber stamp.

Date,voucher number,purpose,amount,recipients signature etc.

there after write a simple clear letter to salesman

Shri ----

It is reported by M/S ----company that a sum of Rs------on a/c of -----(Nature of transaction) was handed over to you on-----.

The said amount has not been deposited in company a/c so far.

You are hereby directed to account for the said transaction by ---(date not more than one week).

Reasons for delay in recording the transaction is also to be furnished by--(date)

Necessary action will be initiated against you in case of any further delay.

Give it to him and obtain receipt for the letter.

Subsequently just take action including police complaint if compelled to do so.

The integrity of the person is doubtful as seen from this action.

Since transaction took place more than a year ago ,it is now more urgent to expedite actions on top priority.