How Should I Draft a Superannuation Letter for a Valued Faculty Member?

Dear Friends, I need to issue a superannuation communication to an employee (faculty). I have prepared a draft letter and need your inputs.

Regards, Bhavan

From HR Manager (Name of Institution)

To (Name of employee) (Department)

Dear (Employee's Name),

At the outset, we appreciate the services you have rendered to the institution so far. You have always been ready to extend your contribution to various initiatives of the institution. Your role in organizing industrial visits, external trainings, and support to entrepreneur cell programs is noteworthy.

As per the superannuation policy of the institution, employees attaining the age of 65 will be superannuated, and thereafter, their services will be utilized on a mutually agreed basis.

Since you have attained the age of 65 as of (date), you will be superannuated on 31st July 2016.

The HR department will guide you on the superannuation process, such as withdrawing PF benefits, handing over, and clearance.

We wish you a happy and peaceful retired life.

Thank you.

Yours sincerely, HR Manager

Kudos to you for posting a draft and seeking opinions. This is very rarely seen in our forum, where most people look for instantly ready answers. You deserve appreciation and a gentle pat on your back. I find that the draft is OK. Should you need more information, please try Cite HR archives. Type "Superannuation letter sample" inside the box "SEARCH" that you see in the title bar above and then press the enter key. You will get plenty of information. Good luck.

If you are very keen, you can add "the" in the first sentence so that it reads, "We appreciate the services..."

Regards, V. Raghunathan

Since you have attained the age of 65 as of [date], you will be superannuated on 31st July 2016. Kindly amend it as follows: You will be attaining the age of 65 in the month of July; therefore, you will be superannuating on 31st July 2016.

The part stating "and thereafter their services will be utilized on a mutually agreed basis" can be removed and discussed separately with the employee. The focus should solely be on the upcoming superannuation.

If the employee is required to submit any forms for PF, insurance, commencement of handing over duties, etc., please specify the deadlines by which these should be completed.

The following points can be considered for inclusion/addition:

Superannuation from Service

This has reference to your appointment in our institution with effect from [date], and we greatly appreciate the services rendered by you.

As per Clause [number] of the above Appointment Order, you will be superannuated from the services of the institution on [date] upon attaining the age of superannuation.

The subsequent point that "thereafter your services will be utilized on a mutually agreed basis" can be included if you have taken a positive decision to continue him after superannuation on mutually agreed terms. If already approved to continue, please put it so that the retiring person will receive it with a happy note of not losing the job; otherwise, you can delete it.

Other points like final settlement, such as PF, gratuity, and forms to be collected, etc., have been commented on by our other learned members.

Regards

Dear Mr. Neyim Khan,

Thank you for your response. Since the superannuation policy has been finalized and recently implemented, it was not included in the appointment letter. Therefore, I could not reference it.

Regards,
Bhavan

Superannuation Fund Withdrawal Notification

We would like to draw your kind attention to your Superannuation Fund balance with us, pertaining to the old period of your service under the Superannuation policy maintained by LIC. We have observed that this balance has not been withdrawn by you. It can be withdrawn by filling out the relevant forms with necessary documents and submitting them to us for forwarding to LIC for processing.

Superannuation LIC Policy Options

Pension Plan available with LIC:
- Beneficiaries can opt for the mode of payment of pension: Monthly, Quarterly, Half-Yearly, or Yearly.
- For example, if a beneficiary opts for an Annual Pension and submits a duly filled and signed form to LIC in June 2018, the first annual pension will be released by LIC in June 2019 and subsequently every June, directly to the beneficiary's bank account.

Options Beneficiaries Can Choose for Pension

- Life pension ceasing at death: No purchase price shall be paid on death to the beneficiary. No guaranteed payments.
- Life pension with guaranteed payments for 5, 10, 15, or 20 years: No purchase price shall be paid on death or at the end of the guarantee period. On survival, the guaranteed payments pension shall continue to be payable for life. (Please specify the period.)
- Life pension ceasing at death of the member with return of capital (purchase price) to the beneficiary.

You are requested to kindly send us the duly filled form along with the following documents:
- Superannuation Filled Form – Attached
- LIC ECS Form – Attached
- Self-attested copy of PAN card and Aadhaar card of the member
- Canceled Cheque – Name should be printed on the canceled cheque
- Self-attested copy of Aadhaar card of the Nominee

Note: Kindly treat this mail as URGENT and send all the required documents by 15th November 2018.

Please feel free to reach out to us in case of any help or assistance.

Thanks & Regards,

Anil Dagar