How Do You Handle an Employee Who Takes Unapproved Leave and Disrupts Workflow?

Hi Guys, I had a bad experience with one of our staff members who has taken more than one month of leave. We have only approved 8 days. When I try to contact him, he has given a negative reaction 😞. What I understood was that he doesn't care about his duty. If he does not come to the office, what can we do? We do not know his workload (current status of the project he is handling) and the techniques he is using or any other references. Normally, this guy used to send a weekly report. It only contains what he has done during the week. It does not include what work is planned for the next day. Therefore, we are unable to appoint someone else to take over his duty. I have come up with a solution where everyone has to prepare a report stating their current duty and the methods/techniques used by them to perform their job. They should also provide references on how they are currently practicing. This report should be forwarded to the HR of the company. Please find the attached document. Please give your suggestions on this. Best Regards, Fiyaz

To address the issue of employee accountability and task continuity, implementing a weekly reporting system is a practical solution. By requiring all employees to submit reports detailing their current duties, methods, techniques, and references, you can ensure transparency and preparedness in case of unexpected absences. Here is a step-by-step guide to implement this solution effectively: Implementing Weekly Reporting System: - Clearly communicate the new reporting requirement to all employees. - Provide a template or guidelines for what should be included in the report (current duties, methods, techniques, references). - Set a deadline for submitting the reports, preferably at the end of each week. - Designate a specific individual or department (e.g., HR) to receive and review the reports. - Use the information in the reports to create a knowledge base for each position, ensuring task continuity in case of absences. By following these steps, you can promote accountability, improve task visibility, and facilitate smoother transitions when employees are unavailable.