How Do You Draft an Appointment Letter for a Freelancer and Handle Legalities?

Hey friends,

Can anybody help me out with the format of an Appointment Letter to a Consultant (Freelancer)? Is it necessary to have an agreement signed between the two parties? Or can we have a normal appointment letter for the same? Also, are there any legal formalities to be taken care of when the consultant quits or the organization terminates him?

Thanks in advance.

Regards,
Nikhil Gadodia

13th November 2007.

Mr. _____________,

________________,

________________

________________.

Dear Mr. __________,

We are pleased to appoint you as a Consultant on a retainer basis in our organization under the following terms and conditions:

1. Your consultancy period shall be for twenty-four months, commencing on 13th November 2007, with the possibility of extension or early termination upon a two-month notice from either party, without providing a reason.

2. You will receive a certain percentage (which may vary based on the project) of the Project Cost upon successful deployment with the client.

3. Your primary place of work will be at __________, but you may be required to relocate to serve any of the Company's Projects or establishments in India or abroad at the Management's discretion.

4. This appointment and your engagement as a consultant are contingent upon your medical fitness as determined by an authorized Medical Practitioner.

5. Unless prior written permission is obtained from the Company, you are prohibited from publishing articles, delivering lectures, or making any communications to the press regarding the Company's products or any related matters.

6. You are expected to maintain strict confidentiality regarding Project documents, commercial offers, design documents, Project cost estimates, technology, software licenses, company policies, trademarks, and employee profiles.

7. Compliance with all Company rules and regulations is mandatory.

8. Any confidential information acquired during your assignment must not be disclosed even after its conclusion.

9. The Company reserves the right to terminate your services without notice if you are found to be non-performing or engage in fraudulent, dishonest, disorderly, or negligent behavior, among other violations outlined in this letter.

10. Accepting gifts, commissions, or any form of gratification from parties dealing with the Company is strictly prohibited.

11. You are responsible for the safekeeping and proper return of any Company property under your care.

If you agree to the above terms and conditions, please sign the declaration provided and return the duplicate to us. The original copy will be kept by you.

We welcome you to The _______ family and anticipate a successful partnership.

Best wishes,

For Company Name.

Name:

Designation:

I agree to accept consultancy on the aforementioned terms and conditions. The original of this letter is in my possession.

Place: _______________ Name: _____________

Date: _______________ Sign: ____________

Letter of Appointment – Advisors/Consultants

October 31, 2006

<Name>

<Address>

Dear <First Name>,

With reference to the discussions you have had with us, we are pleased to appoint you as "_______" for our Group companies on the following terms and conditions:

1. You will be paid a consolidated amount of Rs._______ (Rupees _______ only) per annum.

2. The above consolidated amount will consist of the following:
- Rs. _________ per annum as fixed pay, and
- Rs. _________ per annum as variable pay, which is linked to your performance and that of the company.

3. This appointment is for a period of two years effective from the date of your joining and may be renewed on a mutual basis. This arrangement is with effect from _______ and will be valid for a period of _______ years.

4. In this capacity, you will be located at ____ and will report to _______ or any other person nominated by the company. However, your services could be transferred to any other Departments/Divisions of the Company. Notwithstanding your appointment in this company, your services could be reassigned to any other company of the (Organization Name) Group.

5. You may also be assigned such other duties as may become necessary at the discretion of the Management in any Branch or office of the Company and/or its Subsidiaries or Associate Companies.

6. You will be eligible for 18 days leave pro-rated per calendar year. However, leave will be allowed subject to exigencies of work.

7. You will be provided comprehensive Accident/Medical Health Insurance for you and your spouse.

8. It is clarified that in addition to the above, you will not be entitled to any other benefits.

9. This appointment can be terminated by giving three-month notice on either side or payment in lieu of shortfall in this notice period.

10. You shall observe all rules and regulations of the company.

11. During the tenure of the assignment with the company, you will not engage yourself in any other assignments or gainful employment without the consent of the management.

12. You are required to maintain the highest order of secrecy with regards to the work or confidential information of the Company and/or its subsidiaries or Associate Companies, and in case of any breach of trust, your appointment may be terminated by the Company without any notice.

13. The Company lays emphasis on all statutory compliances and you should ensure compliance with various statutes in your area of operations.

Kindly sign a copy of this letter in acceptance of the above-mentioned terms and conditions and return the same for our records.

Best Regards,

<Name of Business Head>

<Designation>

<Company>

Dear all,

I have a query regarding a candidate who works in a consultant role. In my company, we appoint candidates to consultant roles and delegate them to other countries. What type of appointment letter should I provide? Can anyone please share an appointment letter template that includes compensation and benefits?

Regards,
Sathish HR

Hiring a Consultant: Key Considerations

Hiring a consultant is a great way to bring a professional on board with your company. Here is a link to an article that discusses the benefits of hiring a consultant and knowing which employees would be eligible to be consultants as per the guidelines laid down by the Labor department. The article also includes a downloadable contract template that you can use. Here is the link - Hiring a Consultant vs. an Employee: What You Need to Know

dear valuable members,
I want to hire pf consultant for the below purpose, please give provide me the format of appointment / Work order.
Provident Fund
• ESIC
• PT
• MLWF
• Gratuity
• Bonus
• 'Minimum Wages' updations
• Guidance in drafting letters and notices related to employee
&
• Payroll Processing