New to Compliance: How Do I Manage Labor Laws and Record-Keeping Requirements?

Sabbu85
I am new to this site and new to compliance, and I am looking for your help with the queries below. I am working in an IT-enabled services company, and our company is registered under "THE OFFICE OF THE REGISTRAR OF COMPANIES, PUNJAB HIMACHAL PRADESH & CHANDIGARH AT JALANDHAR (UNDER THE COMPANIES ACT 1956).

Queries on Compliance Categories

1. In which category does it fall to check the minimum wages and other labor laws?
2. In which category does it fall to check the attendance register that needs to be maintained in hard copy because presently, I am keeping all records in soft copy in an Excel sheet?
3. In statutory compliance, what types of documents need to be maintained in hard copy, which are required to be shown in audits?

Presently, I am maintaining records in soft copy as well as signed hard copy monthly records such as the salary sheet, ESI and PF contributions, their challans, monthly payment receipts of ESI and PF, attendance, leave records, the list of new joiners and resignees, and full and final settlement.

Regards,
Sabbu
veeramvm
Statutory Compliance Documents

Acts & Requirements under the Act

1. Contract Labour Act

- License No. and validity
- Muster Roll XVI
- Register of Wages XVII
- Register of Deductions XX
- Register of Fines
- Register of Advances XXII
- Register of OT XXIII
- Wage Slips XIX
- Register of Persons Employed - XIII
- Employment Card XIV
- Service Certificate XV
- Half Yearly Return XXIV
- Notice of Commencement/completion of contract FORM - VI A
- Whether e-Payment in presence of Rep. Principal Employer & attested

2. EPF Act

- PF Code Number
- Whether the contract employee is enrolled as a member of the fund soon after reporting for duty
- Whether nomination in FORM No. 2 is collected
- Details of PF contribution & remittances made for the last six months
- Details regarding monthly submission of FORM 5, FORM 10 & 12A
- Whether Annual Returns Submitted?
- Whether Inspection Book Maintained?

3. Minimum Wages Act

- Whether Minimum wages paid
- Whether OT working is there, if Yes, the rate of payment of OT
- Register of Wages FORM V maintained
- Muster Roll Form VII
- Register of Deduction FORM II maintained
- Register of Fines FORM I maintained
- Combined Annual return in FORM III sent?
- Register OT FORM IV maintained
- Wage Slip FORM VI maintained

4. Payment of Wages Act

- Whether Register of Fines FORM I maintained
- Whether Register of Deductions FORM II maintained
- Whether Register Of Wages FORM III maintained
- Whether Annual Return submitted in FORM IV
- Whether Abstract of the Act in FORM V displayed on the Notice Board.
If you are knowledgeable about any fact, resource or experience related to this topic - please add your views. For articles and copyrighted material please only cite the original source link. Each contribution will make this page a resource useful for everyone. Join To Contribute