Navigating ESIC Sub-Codes: Do We Need Them for Employees in Different States?

We have a Central Office in Gurgaon but have employees deputed at clients' sites in different states. We do not have any branch offices in any other state. Is it mandatory to take the ESIC sub-code for every state in which the employees have been deployed? If yes, which address to provide as we don't have any branch office in the state?

ESI Medical Facilities for Covered Staff

Sir, in order to avail of ESI medical facilities by the covered staff, it is essential that the staff is attached/enrolled with the Branch Office and ESI dispensary where they are employed. From your above post, it is not clear whether you are deputing some employees at the client's sites in different states as a permanent feature or only for a few days.

Submitting Declaration Forms and Generating Sub-Code Numbers

You can submit the declaration forms/generate sub-code numbers by indicating the site of your client where the said employees are working. However, before taking any action, you can discuss the issue with the appropriate branch office of ESIC to which the said client's site is attached.

Thank you, Harsh.

The employees have been deployed for about 12 months at the clients' site. Some clients don't want their site address to be put in ESI registration as they fear unnecessary hassle by the department. Also, the ESI portal allows linking to any dispensary across India while generating TIC. Will this cause a problem if TIC is generated with a central code while the dispensary linked is as per the place of deployment?

I think in the situation mentioned by you, one of the circulars dated 31/1/2011 issued by ESIC may be of some help to you. I am indicating the online link as follows: http://esic.nic.in/CIRCULARS/Rev2-310111spe.pdf

However, I suggest that you also discuss the issue with the Branch Office to which your employees are required to be registered. I am not sure about the present online procedure for the generation of TICs, but if the ESI dispensary to which the employees are registered is different from the place of their work, then they will face difficulties in getting medical treatment and also difficulties in obtaining benefits, including TDB/PDB in case of accidents, if any.