Who Should Sign Your Experience Certificate in a Family-Run Business?

Dear seniors,

I would like to know who will be the signing authority for the experience certificate. My organization is a family-run business with many directors. Typically, when we issue offer letters and appointment letters, they are signed by one of the directors and the HR department. In the case of an experience certificate, who should be the signing authority?

Thank you.

I would like to know who will be the signing authority for the experience certificate. My organization is a family-run business with many directors. When we issue offer letters and appointment letters, they are usually signed by one of the directors and HR. In this case, who will be the signing authority for the experience certificate?

Experience Certificate Format

The format is as follows:

Dated: 11 January 2016

TO WHOMSOEVER IT MAY CONCERN

This is to certify that ________________ Son of Mr ___________________ who has worked with _________________________ in the capacity of Sr. Accountant for 11 months (from 01/01/2015 to 5/12/2015). During his tenure, __________ remained dedicated to his work. We found him to be very active in the tasks we assigned him. He is a confident person, professionally sound, hard-working, and a devoted staff member. He shows motivation to take on initiative tasks, and we are grateful that he has been instrumental in the advancement of our organization.

Furthermore, I would like to comment on his conduct during his time with us. Throughout his service, he has been sincere, reliable, trustworthy, sociable, pleasant, and open to challenges. He has a friendly demeanor and can effectively work in a team. All our staff members are pleased with him and find it comfortable to collaborate with him in achieving the organization's goals and objectives. He is leaving his job solely by his own decision to pursue opportunities with a more promising profile.

We at _______________________ wish him success in all his future endeavors.

For ____________________________.

Mr. __________________ Ms. _______________
(Director) (HR Generalist)

If the signing authority for appointments is a director, then logically, the authority for signing the experience letter will also be one of the directors.

Mr. Banerjee is correct. The appointing authority is only authorized to sign experienced/relieving letters.

Regards

Signing Authority for Employment Documents

In every organization, signing authority for specific matters is fixed. The top management is generally authorized to sign employment-related documents. Fundamentally, the appointment letter and experience letter hold equal significance in employment history, so they should ideally be signed by the VP-HR or the Director. In your case, it should be the Director who signs the appointment letter in the first place. Furthermore, after the Director signs the document, it is not mandatory for the "HR Generalist" to sign it. "HR Generalist" is a vague term in itself; it could be an "Executive," "Manager," or "VP" of any cadre. Determine that first and then decide whether this HR person needs to sign the document alongside the Director.

This being a family-run business, it is natural and understandable that the appointment letter is signed by the Director in addition to the HR. As regards the relieving letter, there cannot be a generalized rule. It is normal and routine that only HR signs it, unless the Director wants to sign it too.

At the same time, I agree with Mr. Saswata Banerjee. Unless the querist clearly explains what their problem is, one cannot offer solutions.

Dear Banerjee sir, due to some technical error, the reply might not have been visible to me, so I am posting again. It's nice that you have an interesting imagination and justification of others' actions, but I apologize for any inconvenience caused to you. Sincere thanks for your quick reply as you were the first to respond to my post.

Signing Authority for Offer and Experience Letters

In our company, the offer letter is first signed by the HR person, and then the director signs it. This practice has been ongoing even before I joined this organization. I have also read in old threads that the person responsible for providing employee verification should sign the experience letter. Should we follow the practice as per the offer letter, or is it sufficient for only the director to sign?

Thank you.

In any case, in any given situation, director signing will always suffice.