Seeking Advice: How to Draft HR Letters That Meet International Standards?

Hi all, I am newly recruited in an international software development company. It's a startup company. Previously, I was working in an Indian educational institute where I needed to arrange everything from scratch. I drafted a letter regarding the confirmation for one of the employees, but it wasn't satisfactory to my CEO. The reason was that it did not meet international standards.

Guidelines for Drafting Letters to Meet International Standards

Can anyone suggest what care should be taken while drafting all letters, such as appointment letters, bonafide certificates to certify that a particular individual is our employee, confirmation letters, etc., so that they can meet international standards?

Regards

Dear query seeker, you need to be very diligent in drafting the appointment letter of an employee. After all, this is the basic document that is going to guide the professional relationship between the company and the employee. There is no scope for verbosity; all the words must have meaning and be used with intent. A copy of the company policies must form part of the appointment letter.

Drafting Letters in Alignment with Company Culture

The wording of the letter should be synonymous with the company culture and also legally correct. This document will serve as a bond between the employee and the employer. Therefore, the letters drafted should be fresh as well as legally accurate.

If you browse through the research option at the top of the page with the word "Letters," you will find many sample letters. However, you will need to redraft them to suit the culture and environment of the company. For example, if we are introducing the employee, typically a mailer is sent across. But if you have a peppy and young culture, maybe a small 10-line interview, highlighting his likes and dislikes, can be circulated so that the employee is known to all. Think differently, think uniquely.

Regards,
Ashutosh Thakre