Employee Refuses Show-Cause Letter Twice: What Should Be Your Next Move?

What should be the further action or proceedings after the worker refused to accept the show-cause letter twice, which was sent by post and once during an oral discussion?

After an employee has declined to accept the show-cause letter on two occasions, once through postal correspondence and once in person during an oral discussion, it is crucial to determine the appropriate next steps. This situation raises concerns about the employee's refusal to acknowledge important communication and comply with organizational protocols.

One potential course of action could involve scheduling a formal meeting with the employee to address their non-compliance and discuss the implications of their actions. During this meeting, it is essential to clearly outline the expectations regarding the acceptance of official communication and the consequences of continued refusal to comply.

Additionally, documenting the employee's refusal and subsequent discussions is essential for maintaining a record of the events and any actions taken by the organization. This documentation may be valuable in the event that further disciplinary measures are necessary.

Overall, addressing the situation promptly and professionally is key to resolving the issue and reinforcing the importance of communication and compliance within the workplace.

You can publish the notice in the local newspaper. If, after the expiry of the date on which the reply is expected to be submitted by the employee, no reply is received, you can proceed with the inquiry. The inquiry notification should also be sent to his residential address by post, and if it is returned, get it published in the newspaper.

As far as possible, you should avoid publishing it in the newspaper by advising him to accept the show cause, sending the message through his friends, and cautioning that if the letter is returned, the charges will be published in the newspaper, thereby allowing the entire public to become aware of the charges against him. Normally, this will prompt him to accept the post. Therefore, you may send at least three letters before publishing it in the newspapers.

Regards,
Madhu.T.K

Worker not in the mindset to accept the letter; rather, he, with the help of the union, made a huge drama in the department. We did not react to that also.

Can we display it on the notice board/main gate? What could be done about that?

You can post a copy of the show cause notice on the notice board. However, if the delinquent employee is under suspension pending inquiry, they will not have the opportunity to see it as they are not allowed to enter the premises of the factory/office during the suspension period. The main gate of the factory is not an appropriate place for displaying such documents. There have been instances where posting show cause notices and termination letters on the main gate has resulted in issues such as human rights violations and exposure of confidential matters. The same issues may arise if the information is published in newspapers.

This matter is considered confidential between the employer and the employee. Therefore, it is advisable to attempt to reach the employee by post at least three times. If there is no response, then publishing the notice in the newspaper and proceeding with the necessary actions would be appropriate.

Regards,
Madhu.T.K

Language Evolution in Business Communication

Another amusing post 'completely liberated' from all rules of grammar! No capital letters, punctuation, full stops, etc. I would seriously like to know if this is the current acceptable trend? I mean, do business schools allow answers to be written like this? It has been more than thirty years since I did my MBA. This kind of language would have landed my answer scripts in the dustbin, surely enough! But then, languages do change over the course of time, and maybe this has happened in today's academic world.

Handling Show-Cause Notice Refusal

Coming to the topic under discussion, if the employee refuses to accept a show-cause notice in person or by mail, the same can be pasted on the entrance of his house and deemed to be delivered.