Need Help Crafting a Meeting Announcement Email for an Important Client Visit

Dear All,

Please help me to draft a meeting announcement format. In our company, we have a meeting on 26.10.07. Some of our major customers are coming, so I have to declare by email that everyone must come in proper uniform and provide guest details, such as the company they are from.

I do not have a good format, so please send me one if anybody has a Meeting Announcement format.

Thanks in advance.

Vrusha
:) :)

To All Employees:

This is to inform you that a meeting is being held on Monday, April 23, 2001, and Tuesday, April 24, 2001, for all employees (Head Office and Factory) to discuss the Turnover Target Program for the fiscal year 2001-2002.

Attendance is mandatory, and no leave or absenteeism will be permitted. All employees are expected to adhere to the dress code.

Thank you.

Prashant

Dear All,

This is to announce that we have planned a meeting with all our valuable customers on [insert date] at [insert time]. You are all expected to be present there on time. Please adhere to the proper dress code (which can be defined for men and women if desired, for example, Saree and a light-colored shirt with dark trousers and a tie).

The agenda for the meeting is attached to this email. The meeting will be followed by dinner. Your presence is essential to make this meeting successful.

For any queries, please reply to this email or call Mr./Ms. [insert name] at [insert phone number].

Thank you.

To All Concerned Employees,

This is to inform you that a meeting will be held in the conference room (or any other location) of our company on [insert date], with representatives of our customers including [name some important customers]. The agenda of the meeting would be:

1) [agenda item 1]
2) [agenda item 2]
3) [agenda item 3]

In view of the above, you are requested to attend the meeting without fail, along with all the documents and records.

Regards

P.S. All employees should come dressed in a neat office uniform.

I am addressing this issue to TQM people who are defining formats in their organizations.

I need to design a format for my organization to ensure that:
Purpose of the meeting, including options available for the issues at hand, decisions required, venue, time, and post-meeting feedback/evaluation criteria, is well covered.

Samples/suggestions, please.

Thanks,
Kanwar