How Can I Fix a Date Discrepancy in My Experience Letters Before Joining a New Company?

Hi all, I worked at company X and was relieved on December 5, 2012. I joined the next company, Y, on December 6, 2012. However, company Y made a mistake in that they considered the 5th as my joining date and paid me on December 5, 2012.

Discrepancy in Experience Letters

According to my experience letter, December 5, 2012, is indicated as both my relieving date from company X and my date of joining company Y. I did not notice this discrepancy when I received the experience letters from both companies. I am now in the process of joining company Z, and they have requested that I rectify this error.

Process for Correction

I would like to know the process for correcting this mistake and what supporting documents I need to provide to my upcoming company. Your assistance in resolving this issue is greatly appreciated, as I fear missing out on a valuable opportunity due to this error.

Thank you for your help.

Please go back to Company Y and ask them to change the date to the 6th as it was a clerical error. Offer to refund one day's pay if they insist. Company Y can provide the relieving letter from Company X to verify the correct date.

Thank you for the Nathrao. I am checking with company Y and have also offered to refund one day's pay. Initially, they said they couldn't change government records like Form 16 and PF accounts, so they were unable to change the dates in my experience letter. However, I have escalated the issue to higher-level management, and now they have informed me that they will check with the compliance team and get back to me.

Alternate Options for Experience Letter Discrepancy

My question is, what are the alternate options or documents I can obtain from company Y if they are unable to provide me with an updated experience letter? This way, I can show them to company Z to clear my background verification.

Regards

A clarificatory letter under the company's round stamp stating that the date has been erroneously mentioned in the experience letter as 05 instead of 06. The whole issue revolves around a clerical error that was noticed too late. This company letter should be acceptable.

The only way to avoid any further complications and to prevent issues in your background verification, please ensure you obtain the 'Experience Letter/Service Certificate' with the corrected dates. This will always be an issue in BV and hinder your progress in any new company. Pay for one day and get this sorted out once and for all.

I have been in recruitments for the past 5 years with a CMM Level 5 organization, and "Dual Employment," i.e., same date joinings/relievings, are strictly not allowed.

Thanks,
Usama

Contact Previous Employers

Reach out to both companies X and Y to explain the situation and request correction letters.

Company X

Request a letter stating your correct relieving date as 5th December 2012.

Company Y

Request a letter stating your correct joining date as 6th December 2012 and acknowledging the mistake in their records.

Supporting Documents

Experience Letters: Obtain corrected experience letters from both companies. The letters should clearly state the correct dates of relieving and joining.

Salary Slips: Collect your salary slips from both companies for December 2012. These documents can help demonstrate the overlap and corroborate your claim.

Email Correspondence: Keep records of any email communication with HR departments of both companies where you requested the corrections. This shows you are actively addressing the issue.

Relieving Letter from Company X: Ensure you have a copy of your original relieving letter from Company X.

Joining Letter from Company Y: Ensure you have a copy of your original joining letter from Company Y.

I have corrected the spelling and grammar errors and adjusted the paragraph formatting for better readability.