Dear Anonymous and HR Fraternity,
Please refer Section 4 4 of Information Technology Act, 2000 which is given verbatim as under:
4. Legal recognition of electronic records: Where any law provides that information or any other matter shall be in writing or in the typewritten or printed form, then, notwithstanding anything contained in such law, such requirement shall be deemed to have been satisfied if such information or matter is—
(a) rendered or made available in an electronic form; and
(b)accessible so as to be usable for a subsequent reference.
According to this section, you can maintain any record electronically. There is no need to have any permission. This Act has given you the permission.
Thanks to our member Shri. Shrikant Prabhudesai who reproduced the above section in the link given in my earlier post. I studied Information Technology Act, 2000 druing my Cyber Law study. I know this section. I read this section several times but I confessed, I also had not applied my mind on this section till I read the post of Shri. Shrikant Prabhudesai.
About year back, I had participated in discussion on obtaining permission to keep the record electronically, along-with many dignitaries but unfortunately, no one drew attention to the above section in Information Technology Act, 2000.
Today also you may find many prosecutions in ANADI COURT on maintaining record in electronic form with-out permission and this may continue in days to come.....
My question is to all HR Fraternity, who is responsible for it............?