Creating an HR Manual for a New Company: What Essential Topics Should I Include?

Hi, I am asked to prepare an HR Manual for a new company. How do I prepare an HR manual? What topics do I need to cover?

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HR Manual Essentials

As per my knowledge and understanding of an HR Manual, it covers the entire employee life cycle, starting from joining to the exit of the employee. The following points should be covered under the HR Manual:

• Recruitment Policy
• Leave Policy
• Advance and Loan Policy
• Dress Code
• Attendance Policy
• Employee Promotion
• Employee Referral Scheme
• Roles and Responsibilities (R&R) of each employee
• Information about Bonus, Gratuity, etc.
• Transportation Policy
• Canteen Policy

Since the list is extensive, you can also consider other points depending on the type of industry it is.

Regards,
RAHUL JAT

Dear KC Prakash,
In addition to the above information please consider the following:
Please try Cite HR archives.
Type “HR Manual” inside the box WHAT DO YOU NEED
that you find in the title bar right above.
After typing in the box, press the 'research' button next to it.
You will get lot of information.
You can also refer "Related Information" and 'Download Thread'
that you find in the right side of this message.
V.Raghunathan

The information provided by Rahul is excellent. With the topics listed, it really makes one do the job efficiently. Thank you; it improves knowledge.

Regards,
Amita

I have prepared an HR Manual for a multinational company, which was focused on all the processes and systems in chronological order with all details in a standard format. It covers the start point, concluding point, processes, responsibilities, and all the details of activities including the time frame, etc.

HR Manual Overview

An HR Manual is a place where you can find concise information on all the HR rules and regulations of the company. When creating a handbook, always remember that a new joiner is going to read it and will follow the same. Therefore, it must include:

- Company history
- Joining information (e.g., what documents are required from a new joiner, what will be provided to them at the time of joining, general probation period, etc.)
- Office hours
- Leave policy
- Overtime allowance
- Dress code
- Reimbursement policy

Important Features

These should include telephone manners in the office, punctuality, no smoking policies, and courtesy like the "only English" rule. You can mention them under different topics too.

- Employee Referral Scheme
- Advance and loan policy
- Appraisal
- Bonuses and gratuity
- Holiday policy
- Absenteeism (for absconding cases)
- Privacy policy
- Promotion and salary increment
- Separation policy
- Change of personal record
- Salary trend info

Closing Note for a New Joiner

Please ensure to review and update the content regularly to reflect any changes in policies or regulations.

Dear Mr. Prakash,

The HR Manual is virtually the Bible for HR Management. Basically, you may refer to the following on the web:

1. State Government Civil Service Rules
2. Fundamental Rules of the Central Government
3. Service Rules of organizations similar to yours

Ultimately, you have to modify these as per your organization's requirements.

Best wishes

These are the following key points given to prepare an HR manual for a new organization. I hope these will be helpful to you:

- Recruitment Policy
- Advance and Loan Policy
- Leave Policy
- Dress Code
- Attendance Policy
- Employee Promotion
- Employee Referral Scheme
- Roles and Responsibilities (R&R) of each employee
- Information on Bonus, Gratuity, etc.
- Transportation Policy

Thanks & Best Regards,
Arjun Singh
Director
T & A Solutions