Job Description Format: Does This Layout Work for Your Team?

Hi all,

Please review the format for the Job Description. If you need further assistance, feel free to contact me.

Regards,
Sachin Pathak
Sachi_bh12@rediffmail.com

Job description formats can be drawn in different ways. A job description (JD) is written for every position in the organization. The JD headlines I use are: Role, Responsibility, processes, critical attributes (skill-sets required), and measures of performance. We can also add educational qualifications and experience if the position under consideration is at the induction level. I have attached two files as illustrations.

Hi all,

I am a developer from Chennai. We have a good-sized turnover and are a 25-people organization. I am trying to find a good HR consultant to help develop a comprehensive HR platform for the company, covering every aspect of HR. Can you suggest somebody?

Regards,
Arun Kumar M
Managing Director
Casa Grande Private Limited
arun@cgproperties.com
www.casagrande.in

Nice work, Sachin. I am sure it would be useful in most places. My concept of a job description or role definition would transcend the mere format and would be a narrative of the essence of one's job. The paragraph headings for such a narrative would be:

1. Role - a two or three-sentence description of the outcome of this position.
2. Responsibility: detailing of activities/processes that one is responsible for.
3. Measures of performance - parameters for assessing the effectiveness of the incumbent in this position, which should be clearly or quantifiably measurable.
4. Critical attributes: requirements in terms of knowledge, skill, attitude, and other personal qualities.
5. This is an optional parameter for purposes of recruitment, such as educational qualification, experience, etc.

Effectively, such a document when handed over to the incumbent at the time of assuming office will provide role clarity and total expectations and resources available for accomplishments. I have used this documentation in two organizations that I consulted with.

A typical job description for an MD of a company is attached for illustration.

B V Ramanna,

Former Director HR, BEML, Bangalore

Ph: 9449826217

I had a look at your job description you posted, but I found the following weaknesses:

- No Grade Mentioned

- No Starting Basic Salary Mentioned

- Professional Qualification/Certification Not Mentioned

- You didn't include a key result area in the job description.

- You have confused the annual KPI of the employee with their job description.

Please find attached a sample of a job description as it should be. Courtesy:

Regards,