Hi Ashtasachan, 5.2.15.
Sub: LEAVE ADMIN. / MANAGEMENT-Rules
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This has ref. to your query reg. Leave Rules.
HR has to frame the Leave Rules keeping the interest of the Co. as also its employees.
I have framed the COMBINED Rules governing
all types of LEAVES,
Rules for Earning W/O,
SHORT & LONG LEAVE RULES,
Extra Work - Co-Off Rules, Application & Register
Reduction of Leave due to Absenteeism,
L.W.O.P.,
M.B. Rules,
P.L. Encashment + Appn.for Encashment-Forms+ Registers.
Leave Administration/ Management is an important HR function and a ticklish job not only for those who frame the Leave Rules but also for the HR Staff who have to administer them in their day to day works as they come into conflict with the employees when Leave Rule is not clearly spelt out. Each Co. Management frame the Rules to suite its Business needs & it varies from Co. to Co.,
However, it has to be Drafted/Framed within the scope of Rules framed under Factories / S&CE Acts.
Most employees try to save Leave (& they must save since that is what they’ll get - un-availed Leave as Encashment when they leave the Services). Same way; Company also want employee to exhaust the Leave to reduce Company’s burden/liability for Encashment when employee leaves the Service.
As the Urgency to take leave cannot be predicted, some employees will go in the middle of the week (say from Friday & return on Wednesday) as against a Planned Leave ( from Monday to Saturday) to save pre-fixing & suffixing Sunday/Holiday/Weekly Off. When the employee suddenly go due to urgency (in the middle of the week) & returns after 4-5 days, How to adjust the Intervening W/O. to save his W/O ?
SHORT LEAVE & LONG LEAVE Policy
HR can frame SHORT LEAVE & LONG LEAVE Policy so that needy employees will not lose his W/O in such critical time.
Only when LONG LEAVE is taken (Planned Leave), Intervening W/O will count.
Similarly, providing 2 Optional Holidays in the Holiday List for 2015 will help both Co. & its employees.
We have already Filed/Declared Holiday List with Factory Inspector, L.C., & Notice Board and we also have Rules to give W/Off as per Factories /Shops&Estt. Act. We also have Rules of Minimum days to work/(apply Leave With Pay) in a week to entitle an employee for W/Off. We have to have SHORT & LONG Leave Rules Policies so that the employee grievance of losing W/O due to taking short leave from middle of the week will not happen and HR will not be blamed for not framing proper Leave Rules.
Today, HR Dept. is becoming a target for Not framing / not implementing Progressive Leave Rules; although Leave Rules are available to take care of both Employees interest as also that of the Company.
I can assist in framing of all the Rules & Policies. I have served over 30 yrs in HR,IR,LEGAL&Admn. Works of 6 Mfg.Cos. and dealt with all situations, ISO Certifications, Consultants Works etc.,
I request you to provide me some details of the Company like Co’s. Name, Location, Your Mob.No., HR Dept.,staff, total employees strength, Products Mfd., etc., so that I can offer HR Consultancy.
Please provide your Email ID to send Consultancy proposal with all Policies to set up HR Dept., Frame SO, Leave Rules etc.,
Thanks.
HR Consultant & Advocate, Ex- AGM (HR&A),
# Rahaman Bldg., Chikkamaranahalli, Devasandra, BANGALURU, Karnataka, S.India. /
#.FS 478, Dr.Ambedkar High School, CM Lay Out , HIRIYUR
Mobile No. 9535470460 Email: [Login to view]
Email: [Login to view], Qualification: BA,LLB, PGDPM, (MBA-HR),
Ex-Member, NIPM, Calcutta, Ex- Trainee-Member, Indian Institute of Management, B;lore.
Languages Known: All South Indian Languages + English & Hindi