New Employee Onboarding: What Documents Are Needed for a Smooth Start?

Dear all seniors,

Please help me suggest the documents that need to be submitted by a new employee when they join the organization.

1. Which papers need to be kept in their personal file?
2. What documents are required for PF and ESIC?
3. Which documents are required for opening a new corporate salary account?

Thanks & Regards,
Vrusha

Hi Vrusha,

For a new joiner, the following things are required:

1. His/her CV with one photograph and joining form duly filled.
2. The resignation letter from the last company; salary slips for the last three months; experience certificate from the previous company; relieving certificate copy.
3. Experience certificates from all the companies served.
4. Reference check details.
5. Attested copies of 10th, 12th, graduation, and post-graduation certificates if obtained.
6. ID proof - either a copy of the passport, election card, or driver's license.
7. PAN number.

For ESI, I believe you require:
1. Two postcard-sized photographs and the form duly filled.

For opening a new account, you require:
1. Two photographs and ID proof.

Hope this information is helpful.

Cheers,
Nidhi (HR Executive)

Hi Vrusha, Nidhi is very much correct. I would like to add one more point: along with ID proof, residential proof is also required. Moreover, for opening a bank account, only a single passport size photograph is needed.

Regards,
Amit Seth.

Hi Vrusha,

One more thing is required, i.e., Form-16 of the previous organization for TDS deduction.

Regards,
Pratibha Chaudhary :)

1) Previous employment relieving letter
2) Proof for last drawn salary (pay slip)
3) Photos - 2
4) PF and other documents

I have corrected the spelling and grammar errors in the text. I have also ensured proper paragraph formatting with a single line break between each item.