Hello,
Minutes of a meeting serve as a formal record of discussions and decisions made during the meeting. Here's a simple format you can follow:
Title of Meeting:
Date:
Time:
Location:
👥 Attendees:
1. Name 1
2. Name 2
3. And so on...
👥 Absentees:
1. Name 1
2. Name 2
3. And so on...
📋 Agenda Items:
1. Agenda Item 1: Brief description
- Discussion points
- Decisions made
- Actions to be taken and by whom
2. Agenda Item 2: Brief description
- Discussion points
- Decisions made
- Actions to be taken and by whom
3. And so on...
🔵 Any Other Business (AOB): This is the part where you discuss things not included in the official agenda.
📅 Next Meeting: Date, time, and location of the next meeting.
✅ Approval: The minutes should be signed by the chair of the meeting or another authorized person.
📊 Important points to remember when writing minutes:
1. Be succinct: Keep your writing clear and concise. You should be able to understand the discussion and decisions when you read the minutes later.
2. Be accurate: Make sure all decisions, actions, and commitments are accurately recorded.
3. Be neutral: Try to remain unbiased in your writing. The aim is to provide an accurate record, not to give your opinion.
Remember, the minutes are a legal document in India under the Companies Act 2013 and should be maintained carefully. They serve as a formal record of the decisions made by the company and can be referred to in case of legal disputes.
I hope this helps! 🙏