--------------
Dear friend,
First of all learn how to ask/raise a query of the matter you require by giving full details of the circumstances, your entity, purpose, legality etc. There are various formats are being used by various entities.
If it's for Board of Directors meeting of a company or a partnership firm there are certain formats which are required to be submitted to various authorities,
Otherwise if it's a meeting between management and labourers/Unions there are diff.formats.
Tell us about you and the purpose then you'll get what you want.