Hi Tanujaji,
When I joined my last two Organisations (1 Steel Plant & 2 Power Plant-both labour intensive Mfg.Cos., I have followed/developed following Policies/Steps to Manage/Set up HR Dept., Hope; it may be useful to u/ur Co.,
I am based near Bangaluru and will be happy to clarify all details. Please contact on 9535470460.
IMPORTANT POLICIES TO SET-UP HR DEPT. / FOR H.R. MANAGEMENT.
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(Some of the Below Points are to elicit information to develop Policies. You may please skip / ignore if not applicable).
1. What are the HR Policies currently introduced /
Implemented ?.
2. Which are the Policies Management wants to introduce ?
3. (Some of the Policies are furnished below for Ready Reference)
All POLICIES for Recruitment, T&D, Framing of Standing Orders, HR Manual, Leave Rules, Service Rules, Leave Encashment, MB Rules, C.A., LTA, Medical Reimbursement, Medical Treatment, Performance Appraisal, Performance Incentive, Production Incentive, Benevolent / Death /Accident Relief Fund / Adarshanidhi, Bonus, Gratuity, Superannuation Scheme, Advances for Medical Treatment, Marriage, Education, Purchase of House, Vehicles etc.,
M.P./HRIS Reports, Man-power Planning, Succession Planning, Salary Admn., EPF,ESI, all Statutory Licence, Returns, Compliances, Contractors & Contract Labourers, Transport, Canteen, Security, Insurance, WC, Wage Settlement, Disciplinary Procedures for Absenteeism, Issue Show Cause Notice, Conduct Enquiry for various Misconducts as per Certified Standing Orders & Service Rules, Lay-Off, Retrenchment, Strike, Dismissal, all types of Terminations, V.R.S., Superannuation, Exit Formalities, etc.,
4. Attendance/Punching System, Out/OOD/Visitor Pass
5. Absent Reporting Form/Monitoring/Disciplinary Measures to control
Absenteeism- Memo, SC Notice, Enquiry, Termination under A.O.S.
6. Do you have a Standing Orders ? / Certified ?
Compliance with Certified STANDING ORDERS,
Do’s & don’ts / Duties, Obligations of employees,
. What employees Supposed to do & what NOT to do-140 Points.
Mis-conducts for which employees
LIABLE FOR DISCIPLINARY ACTION -100 points.
Effect of Non-Compliance with S.O.,
7. Do you have Leave Rules framed for the employees ?
8. Details of SL/CL/PL+PL Encashment,Leave Card/Register+MB
9. Recruitment / Appointment Procedures / Policies
10. Man Power Indent Form
11. Company Application / Bio Data Form to collect full details.
12. Screening Applications for Interview / Selection Form
13. Check-list for Interview- Form
14. Interview Assessment & Approval for Recruitment Form
15. Check-list for Appointment - Form
16. Offer Letter / Appointment Advice
17. Medical Examination for Fitness
18. Joining Report, Induction Process
19. Personal Files with all Certificates - Contents Form.
20. Rules & Regulations relating to Appointment.
21. Terms and Conditions, Salary Fixing in Appointment Orders
22. Service Rules -All Circular, Office Orders, Rules,
Systems, Procedures, Practices etc. framed for Compliance.
23. O.T., Extra Work - Co-Off Application/Register
24. MP Monthly Reports, MIS
25. Statutory Reports / Returns / Compliance
26. RIGHTS of Employer on Employees
Employees are appointed & paid not only to be present but also
to do assigned job, Actions for Negligence / Neglect of work,
27. Work Execution, Job Description, Daily Duty Chart
28. Disciplinary Procedures for Mis-Conduct
29. Constitution of various Committees
30. Welfare Activities/Policies for the Benefit of employees
31. Transport, Canteen & Medical Provision
32. EPF & ESI, All ACTS, LAWS, Welfare Schemes/Measures.
33. ISO Certification, T&D
34. Employees Turnover per month,
35. Resignation/Terminations/Exiting Procedures, Notice Period etc.,
36. Exit Interview Form to get feedback from Leaving employees.
37. Whether Company has a Salary/Pay Scale/Grading/Categorising
of employees based on Qlfcn. Exp.,Designation, Salary etc.,
38. Performance Appraisal/Assessment for Regularisation of Trainees,
Confirmation, Promotion, Special Increment, T&D etc.,
39. Contract Labour Registration with LO, Registers, Licences
40. Factories Act/Shops & Estt.Act, Records, Registers
In addition to the above 40 Points, the Steps mentioned in the Main Letter i.e., STEPS FOLLOWED TO SET UP H.R. Dept. for Mfg.Cos. / Estt., together will give full inputs required to setup a HR Dept.
(I have 150+ Policies on all HR Matters in Soft-Copy. The List with Rules, Procedures & Formats will be provided as per your needs).
All these POLICIES are made with supporting Formats, Rules, in simple terms with my long years of exp. in various Mfg.Cos. in Soft Copy (in Pendrive) for easy adoption and implementation.
I request you kindly to Identify your Specific Subjects/ Policies to frame HR Rules and inform me; for further needful action.
I am grateful to you for sparing your valuable time to look into our Proposal and I now request you to give me an opportunity to train & implement HR Policies in your Organisation.
Thanks and Regards.
C.Neyimkhan,
H.R. Consultant & Advocate,
AGM (HR&A), #.FS 478, Dr.Ambedkar High School, CM Lay Out , Hiriyur, Chitradurga /
# Rahaman Bldg., Chikkamaranahalli, Devasandra, Bangalore, Karnataka, S.India. /
Mobile No. 9535470460 Email: [Login to view]
Email: [Login to view], Qualification: BA,LLB, PGDPM, (MBA-HR),
Ex-Member, NIPM, Calcutta, Ex- Trainee-Member, Indian Institute of Management, B;lore.
Languages Known: All South Indian Languages + English & Hindi