Name Mismatch with EPF Records: How Can I Resolve My PF Settlement Issue?

Hi all, my name is Chandra Shekher Singh, and I currently work with a telecom company. I resigned from an Electrical Project-based company in April 2011 and requested a PF settlement. I was unaware that my name, as per the Electrical firm's records, was entered as Shekhar Singh, and the same was submitted to the PF Office. My name as per official and bank records is Chandra Shekher Singh. Therefore, I have a serious issue with my name mismatch and the non-settlement of the PF claim. I would like to know what the best possible solution could be. Are there any options or suggestions available?

Thank you,

Regards,
Chandra Shekher Singh

Kindly get in touch with the HR Team and ask them for a name correction letter duly signed by the authorized signatory. You may submit the same along with the PF withdrawal form.

Regards,
Dheeraj

Your name can be corrected by filing a joint application with your employer, attaching the required proof as stated in the EPFO's notification. Please follow the instructions provided.

Regards,
Madhu.T.K

You are within your rights to ask for and obtain certified copies of the employment application form and PF forms submitted by you to the company to clarify why the wrong name was submitted. Did the employer supply the PF account slips/passbook to you? If yes, you could have pointed out the error. The designated HR person or employer can issue a certificate for the correction of the name. Keep a copy and demand acknowledgment issued by the PF office.

Correcting Name Mismatch in PF Records

You have noticed the fault belatedly. You must have received Form No. 23, a statement of account, from the PF office. If so, you would have raised objections regarding the correctness of your name in the PF records. Now, there is no problem. You should submit an application to the PF Office through your employer, requesting a correction of your name in the PF records. Please note that along with your application, you need to fill out Form No. 2 and 5 under the EPF scheme, duly signed by both you and your employer. This will enable the PF office to take necessary steps to rectify the name. There is nothing to worry about, but you will need to personally follow up on this matter out of your own interest.

Regards,
Adoni Suguresh
Sr. Executive (Pers, Admin & Ind. Rels) Rtd
Labour Laws Consultant

Dear Chandrashekhar,

Instead of following a lengthy process, simply instruct your employer to draft the letter below, duly signed by the authorized signatory on the establishment letterhead. Enclose this letter with your withdrawal settlement form and submit it to the EPFO. The accumulated amount will be credited to your bank account smoothly. It is my humble request that you review the drafted letter below:

To,

The Regional PF Commissioner,

Employee Provident Fund Organization,

[Address]

Sub: Amendment of Employee Records for EPF/EPS.

Ref: EPF A/C No. - [Account Number].

Dear Sir,

With reference to the above-mentioned subject, I am writing to inform you that there has been a clerical error in our EPF/EPS records. The necessary correction is outlined below:

- Employee Name (Incorrect Name) to Employee Name (Correct Name)
- Any other particulars (incorrect) to Any other particulars (correct)

Kindly make the required amendments to your records. Enclosed herewith are the completed Form-19 & 10C, along with an attested copy of the Employee ID (Bank A/C passbook) for your reference.

Thank you for your assistance.

Yours faithfully,

For [Establishment Name],

[Authorized Signatory]

Encls.: As above.

Procedure to Correct Name in P.F. Account

I wish to know if there is any procedure to change the name in a P.F. account where the company has submitted the wrong name. My name is Tushar, but the name shown on the P.F. account is Hemant Kumar Sonpal. In this case, what should I do? I have requested the company several times to resolve this issue and provide the necessary documents to change my real name, but they are not taking this matter seriously. The company's head office is in Mumbai, and I am living in Delhi.

Kindly suggest the necessary actions regarding this. It has been almost 1 year since this issue started.

Thank you.

Thank you, Rajesh Kumar. Can I submit this form along with the required documents to the Delhi PF office? Earlier, my company was based in Mumbai. Any suggestions?

Get it rectified from RPFC, Mumbai. I think your PF will be deposited in Mumbai. Put all relevant papers regarding the correction in support of your name, and it must be verified by your employer and you both. Then deposit. You must have been allotted UAN; your name will also be changed on the UAN card.