How Do I Draft a Consent Letter for a Background Check for an Ex-Employee?

I have recently joined as an HR officer in a company in Delhi. I have been asked by a former employee of this company for a consent letter for a background check from his new company, which is located outside of India.

Request for Consent Letter Guidance

Kindly advise on what should be included in preparing an appropriate consent letter.

Thank you very much.

Regards,
[Phone Number Removed For Privacy Reasons]

Please find the draft letter below:

Draft Letter for Relieving or Release

Date: .........

To whomsoever it may concern,

This is to certify that Mr. ......................., has worked in our company/organization as ............... from ............. to ................ Having received a better offer elsewhere, he has left the service of our company of his own accord. We found that his conduct and character were quite satisfactory during his tenure with our company.

We wish him all the best for his future assignments.

Regards,

HR Manager

.........................

Consent for Background Check

Dear Sir,

This is the format for a relieving letter or release letter. Our former employee's new company has requested consent to contact our company's HR department to conduct a background check on our former employee. They may require permission from our company for a call or email.

It is clearly stated as "Consent to conduct the background check."

Thank you!

Consent for Background Check

We agree to a background check of our ex-employee, Mr. [Name]. You may contact us and speak with Mr. [Name] ([Designation]) at [Phone Number Removed For Privacy Reasons] between [ISD Time], or you may email us at [Email Removed For Privacy Reasons].

Thanks & Regards