New HR in Construction: Where Do I Begin with Setting Up the HR Department?

I am appointed as an 'HR' in a construction company. So basically, I have to bring in HR practices. I am a fresher, and straightaway setting up an HR department seems to be challenging. I don't know where to start.

Basic Files to Maintain

What are the basic files I should maintain?

Policies to Develop

What are the policies I should start working on?

Excel Formats to Maintain

What are the Excel formats I should maintain?

Essential HR Software

What are the software to have as an HR?

Employee Time Management

How do I manage the time of employees? The management has completely thrown the challenge to me and asked me to send a written plan. I need guidance on this. Please help me as much as you can.

Thanks in advance.

Hello Priyanka Phore, since you have been appointed to handle the HR department, I am sure you have some requisite qualifications for the role. It would have been nice if you had made an attempt to jot down what you intend to do and then seek the opinion of others for improvement.

Steps to Build an HR Department

You can build on the following:

• Preparing a list of all employees with all the particulars about their job, address, qualification, age, contact details, etc.

• Statutory requirements for the construction industry.

• Obtain all the details of laborers from the contractor.

• Devise a format to see whether the contractor fulfills all obligations, such as ESI, PF deduction, timely wage payment, etc.

• Payroll functions: Coordinate with the Accounts in-charge.

• Maintain attendance records.

• Formats of joining report, leave application, salary advance, etc.

• Employee training details: Internal, external, overseas(?), etc.

Initially, information can be stored in any soft copy format (except for certain statutory formats as required), and later on, you can switch as needed.

You can also refer to the CiteHR archives. You can refer to the DOWNLOAD threads and related information alongside this thread. I have posted a PPT on how to search for the information. You can refer to that in the DOWNLOAD THREAD on the right side of this message.

Good luck in your endeavor.

Regards,
V. Raghunathan

Policies and procedures are internal to the company, and you will have to consider the organizational structure, line management, etc., while framing them. If you need any assistance with the statutory or legal aspects of HR, you can contact me at [Email Removed For Privacy Reasons]. I will help wherever I can, as I also oversee the HR function in my company.

Regards,
Anil

Workers' Compensation Policy for Construction Companies

ESIC is not applicable to a construction company, so you have to take a Workers' Compensation policy for your employees.

Regards