How Do I Write an Email to Inform Employees About My New Role as Point of Contact?

Hi all, I am already a department head in my company, and recently management handed over the charge of another department to me. I will be the point of contact for all matters related to that department. I want to inform all the employees about this through an email. Can anybody help me with this...?

Hi Ms. Lalitha, try this out. This is to bring to your kind notice our management's decision to appoint me as the in-charge of the ______ department. I would be the point of contact for all department-related matters with effect from ________. I solicit your kind cooperation in working as a successful team.

Regards,
Ms. Lalitha, Incharge- X & Y depts. Hope this would be of some help. All the best.

Regards,
Alex

The format provided by Mr. Alex is correct. However, I feel that the intimation should come from the top management and be signed by either the CEO, Director, or Chairman. I apologize to Mr. Alex for making the modifications in the draft sent by him.

Management's Decision Announcement

This is to bring to your kind notice of Management's decision to appoint 'Ms. Lalitha' as the in-charge of the ______ department. She will be the point of contact for all department-related matters with effect from ________.

I (We) solicit your kind cooperation in working as a successful team.

Regards,
Sumeet

I really want to say one thing, sir, that I am not looking for any spoon-feeding. I have not received these types of emails in my career, so I am really confused about drafting it. Whenever I tried to do it, I was afraid that I might sound proud or arrogant in informing others that I have been assigned to another department. As others said, it would be professional if the management sends this information to employees, but in my case, I was asked by my management to inform all the employees about this change.

Draft Email for Informing Department Change

Dear All,

I would like to take pleasure in informing you that I have been assigned the charge of the HR Department by the management. In this regard, I will be the point of contact for any HR-related information, issues, concerns, etc. I hope you all will support me in delivering the best services to ensure that everything is moving in the right direction.

I request you all to please feel free to contact me anytime for any HR-related queries. I will try my best to serve you better.

Contact details to reach me:

Mail ID: [Email Removed For Privacy Reasons]

Contact No.: [Phone Number Removed For Privacy Reasons]

Desk No.: [Phone Number Removed For Privacy Reasons]

Thanking you and looking forward to working together as a team.

Thanks & Regards,

Lalitha Jyothi.