Seeking Creative Ideas for an Engaging and Cost-Effective HR Newsletter and Activities

Dear All,

I am working with a software company where change is a must. I am thinking of introducing some innovative programs in the company. I have visited many posts on CiteHR for help, and I have concluded that I will start with two to three new activities like Coffee with HR, HR Newsletter, Talent contest, and Blood donation camp. I need your help in terms of suggestions. For "Coffee with HR," I have a quiz ready, but I am stuck on the HR Newsletter. Can you suggest how to carry out this activity and some more ways to make the workplace exciting in cost-effective ways?

Thanks,
Payal

Dear Payal,

Can you please help me understand more about Coffee with HR? Awaiting your response.

Regards,
Bhavna

Dear Bhavana,

Coffee with HR is nothing but the survey we can conduct for satisfaction or to get suggestions from employees in a different manner. We can have a questionnaire ready and ask the questions to employees when we meet one-on-one. This way, we can interact with employees, and they will feel that their suggestions count in the company. I am yet to prepare a questionnaire for the same. Once it is done, I will share it. Any ideas about an HR NEWSLETTER?

Thanks,
Payal

Dear Samir,

I am also stuck in the same situation and have posted a request for some suggestions. Anyways, please continue to monitor this post as a senior may provide their remarks, and we can find a solution.

Thanks,
Payal

Dear Payal,

You are doing a great job by introducing Coffee with HR, HR newsletter, Talent contests, blood donation camps, etc. Could you suggest what to include in the HR newsletter and how frequently to publish it?

Thank you,
Samir

You can also conduct team games. You can have the team games during the monthly B'day Bash. Additionally, if required, you can introduce breakfast, lunch, or coffee with your COO/CEO.

Dear Payal,

I use HR Newsletter in my organization. Please give me your email id; I'll send you the format.

Richa

Dear Richa,

Why don't you post it over here as it is not possible for you to send each individual... It can save your time, and others can acquire an idea from it. :)

Please let me know if you need any further assistance.

Thank you.

Dear Payal,

Presently, I am working on my own as a manpower consultant. When I worked with my earlier company, I used to prepare a newsletter that is similar to our magazine. In our HR newsletter, we include the following:
a) HR News, such as any new joiners for the particular month
b) Status of staff who have left
c) Training calendar
d) Vacations to be organized and feedback
e) Details of any new married couples
f) Confirmation list, etc.

I hope this gives you some ideas.

All the best.

Thanks,
Thivakar

Dear Payal,

In your HR newsletter, you can include new joinings in the month, separations, employee birthdays, marriages, new HR policies, statutory announcements (like changes in ESI/PF/Bonus, etc.), promotions, HR awards announcements, and some kind of quiz in each edition for employees to solve and reply (attach some prizes for the winner).

You can have six editions in a year (every alternate month).

Take good care.

Dear Richa,

I am newly joined in a BPO organization, and I would like to express myself in a different way. By seeing this topic, it might be helpful for me to establish a good rapport in my organization. It would be great if you could send the HR Newsletter format to me as well.

Email id: antonyatvendor@yahoo.com

Regards,
PG Antony.

Dear All,

For a long time, we have been requesting Ms. Rich to send the HR Newsletter to our personal IDs, but I have not received it yet. If anyone has received it, kindly attach it to the post so that everyone can download it.

Dear Richa,

I kindly request you to share the HR newsletter that you have prepared at your end by attaching it to the post.

Thanks,
Payal

Hi all, as one member said about coffee with HR in my concern, we don't interact one-on-one. Instead, we invite a group of workers from various departments with a questionnaire. It's like a friendly discussion, not fully focused on work itself, but also rooted in their personal and behavioral identifications.

Coming to the HR newsletter, you can post monthly, which has to be circulated as a magazine. It may contain the best employee of the month, some new amendments related to welfare, information about the new joiners, training programs to be conducted, and feedback from previous training programs, etc.

Hope this will give you a light to get started.

Regards,
Ram

Hi Payal,

An HR Newsletter is one of the best strategies for retention. It's really good that you are planning for the same. Here are a few tips that I can suggest:

If this is your 1st edition, then:

1. Build a team dedicated to work on this activity and name the team. Each one of you should be good in any one domain like - 1 good in editing, 1 in designing, 1 in interacting with employees, 1 in writing articles, 1 in creative ideas, etc.

2. Think of a good name for your newsletter - The team can work on it, or if required, you can ask the employees to come up with good suggestions and offer a prize for the best. But the name should be really catchy!

3. Start designing the format for the newsletter and come up with a layout design.

4. Here you need to decide what areas you are covering. For example: Birthday corner/Bash, Announcements, Quiz, Testimonials, Best Performer for the month, different articles from different departments, Great achievements (off-campus), etc. There are a lot of things you can include.

5. Every month, you can continue with the same layout but with different articles.

6. Decide on a particular date and arrange a get-together for the release. Invite department heads and management staff. You can also do it on the floor in front of all employees if it is a small group.

7. Ultimately, I would suggest it should be creative, interesting, and more employee-related.

If possible, forward your 1st wonderful, dashing newsletter to all of us so that we can also be a part of your achievement. 😄

Good Luck!!!

Regards,

Vinitha.

Dear Vinita,

Thank you very much for the comments. I was actually very confused about how to start, but you have given me the guidelines. Thanks, yaar. I will definitely share the doc with you all.

Thanks,
Payal

Hi All,

As a part of the introduction, I'm Sai Latha. I joined this group a few months back but have not been getting time to open the site. I have a few suggestions for the HR Newsletter. If you find them worthy, you can use them:

1. You can have this on a monthly basis.
2. Include all the birthdays of that month.
3. Newborn babies/newly married couples with photos (if possible).
4. Share some HR initiatives that you have done for that month.
5. Provide information on upcoming HR events.
6. You can include jokes/poetry.
7. Share an interesting article that is more apt for your employees.

For the first month, you can start with these suggestions, and from next month, you can ask employees for contributions. I hope this helps you.

Regards,
Latha

Hi there!

I just initiated an HR newsletter in my company. The idea of my newsletter is basically to act as an intermediary between the ex-employees and my company. We try to share all the events of the company through a gallery of photos, some nice articles, the latest achievements such as accolades of the employees/company, and also the new joiners. You can do research on any topic in HR and ask for views. This way, you can attract attention to your company as an HR professional.

Now, let's start building on this. Feel free to drop all your ideas.

Thanks,
Sridevi

Hi,

I have not received the format for the newsletter. If anybody has the format, please forward it to [Login to view]. It's urgent as we are planning for an HR Newsletter.

Also, I have a query: can an HR Newsletter be a soft copy that we can send to employees through our mails? Please let me know as soon as possible.

Regards,
Shilpa

Introducing an HR Newsletter in an organization will be a major accomplishment. Though it might appear simple, we need to think of sustaining it throughout, which itself is a challenge. The Newsletter serves as a platform to educate employees on certain interesting things that are happening within and outside the organization. Most companies opt for E-Letters that are circulated to all employees. The E-Letters are formulated in such a way that they are simple and interesting to read.

The following things could be a part of the HR Newsletter:
- New Joinees' Information
- Employees who celebrate their Birthdays in that particular month
- Few interesting Anecdotes
- Rewards and Recognition Winners' photographs with a small write-up
- Photos of some CSR activities
- Upcoming events, Customer Visits, product launches, and recent updates about the organization
- Internal Competitions, displaying employees' photos (winners)

People read it with lots of interest if it is colorful and presented well. To encourage or measure the percentage of people who read the newsletter, you can think of asking a few interesting/simple questions on the articles that are displayed, and suitable prizes can be given to employees for correct answers. Involve people while naming the newsletter.

Regards, K. Manikandan

Hi Manikandan,

Thank you for the suggestions. It will surely help me while making the newsletter. I wanted to know if you have a format for the HR Newsletter. Please forward it to [Login to view].

Regards,
Shilpa

Dear Payal,

I would like to introduce an HR newsletter in my organization. After reading this thread, could you please share a copy of the HR newsletter from your organization? This would give me a brief idea of how to proceed with it.

Thank you.

Richa

Dear Richa,

I would like to introduce an HR Newsletter in my company. Could you please send me its format? It would be great if you could help me out with the same. My email address is jahnvi@pridepurplegroup.com.

Thank you.