How Can We Create a Shared Leave Calendar to Avoid Overlapping Vacation Requests?

Creating a Shared Leave Calendar

I am working with a young and growing organization. I want to create a shared calendar for the application of leaves. Many times, two or more employees request leave for the same days, making it difficult to decide whose leaves to approve. With a shared calendar, employees can mark the days they want to take off. When another employee checks the calendar, they can see which days are already marked for leaves.

I may sound a little confused because I am. Please help me sort it out.

Thanks,
Sangeeta Mishra
Asst. Mgr - HR & Admin
HelpingDoc

I am Alok, a dedicated HR member who has successfully completed my MBA in HR and DLL. Currently, I am working as an HR trainee at Cosmo Films Public Ltd. I suggest setting up a calendar on Google Drive and sharing it with all employees to establish a common calendar. This recommendation stems from my own learning phase. Additionally, consider drafting a leave policy for your organization. As we are an MNC, the systems are already in place. I am keen to learn more about these topics.

I am open to knowledge sharing and professional networking.

Thanks & Regards,
Alok K.

A calendar will not help. If your company has more outsiders (like in Chennai, where 50 staff from many companies are from out of state and down south), they will obviously ask for leave in between holidays to suffix or prefix, especially for festivals. You have to plan at least three months in advance by identifying such leave and informally collecting information through department heads on when people want leave.

Thereafter, you have to devise a policy. For instance, in an IT major office with 400 employees, eighty persons wanted leave for Diwali, and the management decided that only those who are on Talai Diwali (first Diwali after marriage) will be granted leave.

Similarly, devise your policy based on your staff profile.

Regards,
Kannan

Leave Policies and Approval Process

Leave policies are readily available on the site. You can review them and make amendments as needed. Since your organization is not large and if there is only one approving authority, you can approve requests on a first-come, first-served basis or on a case-by-case basis as mentioned above.