Seeking Advice: What Data Should I Collect from an HR Consultant After a Recruitment Campaign?

Folks, please support. I am into recruitment and recently, in coordination with an HR consultant, conducted a recruitment campaign. This was a new experience for me. In fact, we finished the campaign and managed to acquire a pool of candidates. However, my concern here is what data and information should be collected from the consultant. Could somebody share a tracking sheet specifically tailored for consultants so that I can create a detailed report on the subject matter?

I hope somebody will help me in this regard. I appreciate any suggestions.

Firstly, different organizations track various aspects of recruiting. In my experience, it is essential to track some basic data points from which you can draw many inferences and conduct further analysis.

Key Criteria for Tracking Recruitment Data

Some key criteria could be as follows. Please note that this list is by no means exhaustive or final; you may choose to edit, eliminate, or add as you deem fit:

1. Full Name of Candidate
2. Contacts (phones and emails)
3. Gender
4. Academic Qualifications
5. Experience, employers, designation, current tenure
6. Compensation Details (current salary, fixed/variable components, incentives/reimbursements/allowances/others)
7. Skills breakdown: Technical/Functional/Others
8. Resumes received, screened, shortlisted, interviewed, selected/rejected, on hold, offered, accepts/declines/no-shows, compensation offered, designation offered, percentage increase/decrease from last compensation
9. If selected, then notice period in current employment, tentative date of joining, actual date of joining (if possible), relocation status
10. Any constraints to taking up the job/assignment

I am sure there are many more aspects that can be tracked, and my colleagues in the HR fraternity would definitely add their input.

I hope this information is useful and gives you an idea of how to proceed. Remember, first, decide what you want to track and why.

Regards,
Shashidhar

I am a member of Cite HR and have completed my MBA in HR, DLL. I am currently working as an HR in a Public Ltd. company. Is this particularly for this recruitment campaign that you are looking for, or would you like to prepare the report altogether? If you want, we could share a spreadsheet on Gdrive for that.

Regards

I am a member of Cite HR and have completed my MBA in HR, DLL, and am currently working as an HR in a Public Ltd company. Is this specifically for this recruitment campaign that you are looking for, or would you like to prepare the report altogether? If you want, we could share a spreadsheet on Gdrive for that.

Thank you very much for your query and for extending your support. Well, this is exclusively for the campaign, but I need to tailor the report based on the acquired pool of candidates. So it is both an acquisition and campaign report. I would like to share the tracking sheet and the report sheet that I tailored for this purpose based on the input I received from Mr. Shashidhar of Eira Knowledge Matters (thanks to him) and the research I did. So you may be able to understand well about my current requirement. I wish you will be able to advise me on the contents to be included in the report, and the method to apply during report making in Word.

Hoping to receive your productive feedback.

Regards