Jayashree,
i have some ideas you can include in that format
see wthatever bills ur getting every day (admin related)u can note down that invoice no, invoice date, receipt date,.amount
in first worksheet hotel expenses,(Monthly)
Second worksheet Travel expenses
Third ,, ,, Mobile bills (Employees)
forth ,, ,, ,, Flight charges
fifth,, ,, ,, Misellaneous(Housekeeping meterials,bday expeses for employees ,EB, petty cash,courier charges etc...)
Onece you recoieved bills you have to note down immediately....