Jayashree,
I have some ideas you can include in that format. See whatever bills you are getting every day (admin-related), you can note down the invoice number, invoice date, receipt date, and amount in the first worksheet for hotel expenses (Monthly), the second worksheet for travel expenses, the third for mobile bills (Employees), the fourth for flight charges, and the fifth for miscellaneous expenses (housekeeping materials, birthday expenses for employees, EB, petty cash, courier charges, etc.).
Once you receive bills, you have to note them down immediately.