How Do You Request an Explanation Letter for Poor Job Performance?

Requesting an Explanation Letter for Unhealthy Job Performance

How can we ask for an explanation letter from our staff due to unhealthy job performance? Is there a specific format that should be followed?

Thank you.

Legally, there are no specific formats for such issues. Therefore, prepare yourself with the explanations you require from the employee. Alternatively, inform the employee to provide an explanation on a white paper.

It is advisable to request an explanation from the employee and motivate them in areas where they may be weak to help them perform better.

Additionally, provide the necessary training for the employee to work harder in the coming days.

Hi, in my opinion, you should talk to the employee one-on-one. Asking for a written document may demotivate and pressure him/her in the current situation. Instead, try to understand the person, motivate him/her, give time, and provide training if necessary to perform the job. There is no specific format for this.

Thank you.