Attendance Management - maintaining Attendance for our employees who are spread across different client locations

Hi all,

I'm an HR manager working with an IT infrastructure startup company. I'm new to the way of working in India as I lived in the USA until now. I need help in maintaining attendance for our employees who are spread across different client locations. Kindly help me.

In your case, you have to rely mostly on the employee concerned. What you can do is to use an attendance-cum-performance sheet, which is to be issued to each employee in different areas. This sheet should contain information about the concerned employee's attendance on each working day (including authorized leave taken during the period with dates indicated) and the work performed during the reference period. The sheet should be verified/countersigned by the officer in charge at the respective location. This sheet must be used for the preparation of the payroll. The information can be cross-checked through performance evaluations as well as informal feedback from clients at various locations. This sheet needs to be filled out on a monthly basis.

I am sure this may be of some help to you initially.

Regards,
S.K. Johri

Since the team members are at the client site, ask them to send you the attendance on the last day of every month. Also, when they take leave at the client site, ask them to inform you. Make these few things mandatory. Before you deploy them at the client site, make sure they are aware of all these requirements.

You can mark your calendar to remind you every month-end to remind your employees to send the attendance. Alternatively, you can request the client to share the attendance on the last day of the month.

Hope it helps!!!

Regards

There are so many tools available for that matter. You can use a time tracking tool if you want to track each employee's work and attendance. On the other hand, if you don't want to use a tracking tool to avoid misunderstandings with your employees, then perhaps just send them a form they can fill out on a daily, weekly, or monthly basis.

Kredily is India’s only free HR & Payroll software and has been trusted by 1000+ companies. A few benefits of using Kredily Payroll software are:

Completely customizable salary structures: With Kredily, you can custom create salary structures as per your organization’s changing requirements and assign them to your employees.

Clock-in & Clock-out: Track your employees' in-time, out-time, breaks taken, and total duration of breaks with Kredily’s ‘Web Clock-in’ feature. You can define settings to ensure attendance is calculated only when the set number of hours is clocked.

Location-based attendance: Track your employees' attendance location, when and where they clock in to mark attendance.

Biometric integration: Kredily provides integration services with ESSL and is working on biometric integration with other major players in the industry.

Customizable attendance & leave rules: Custom define workweek cycles, weekly offs, clock-in cut-off time, multiple shift rules, and manage how your employees are assigned leave rules and how they can avail them.

Centralized data: View your company’s entire attendance log in one place and track all your employees' attendance and leave activity.

Tax declarations made easy: We understand the hassles you and your employees face when it comes to tax declarations. We’ve simplified the entire process for your employees to declare their investments and for you to approve or reject them.

Statutory compliant: At Kredily, we understand the importance of complying with statutory rules and have simplified most compliance functions to make your life simpler.

Data security guaranteed: We take data security very seriously because under no circumstance should your company’s and employees’ data be compromised. We’ve enforced stringent security protocols to safeguard all your data with us.

UI/UX: A poor design means a poor experience. In today’s tech-savvy world, a poor experience means an inevitable death of the product. It’s essential that the software you choose is intuitive and easy to use, not just for you but for all your employees as well. After all, you wish to make your life simpler using tools to automate your tasks, not get lost in the clutter of poor design.

Support/Implementation: HR is a critical function for any company. From managing employees to running payrolls, a small error could often have a cascading effect. It is important that any software you choose provides you with the initial help to implement the software for your organization and support you through your journey until you’re well-versed with the software.