Understanding Your Universal Account Number: What Does the Latest EPF Notification Mean for You?

Notification from the Employee Provident Fund Office

Please find attached the notification from the Honorable Employee Provident Fund Office regarding the Universal Account Number.

Regards.

Uploading the details of KYC is a major task. How many employers can capture the details of KYC from their employees, such as Aadhar Number, PAN Number, Bank Account Number, especially in sectors like construction?

KYC and UAN Training Sessions

Please find attached an Excel file with fields for KYC. Also, find attached the correct method to create a bulk text file for the upload of KYC.

EPFO has conducted training sessions on UAN in New Delhi. We should also demand similar sessions from EPFO at other locations.

Thank you.

Dear Bijay Ji, please find the attachments. I had uploaded them earlier. It seems there is some problem...

Regards.

KYC File Format as Provided by EPF

The KYC file format is as given below by EPF:
1. UAN
2. Document Type (Any one of = N, A, P, B, T, D, E, R)
3. Document No.
4. IFSC code (if the document type is selected as B)
5. Name (As per KYC document)
6. Expiry Date (for document types T or D)
7. Est ID (Establishment code)

The fields are to be separated with #~# as per the ECR file. The KYC documents are to be verified by the employer as per the scanned document and uploaded to the ECR portal. Most employers have the PAN of the employee as well as the Bank A/C number for income tax return and salary purposes. Therefore, KYC verification should not be a difficult task for the employer. Only confirmation from the employee is required.

Thanks & Regards,
Bhat

Dear Bhat ji, Thank you very much for your participation.

I do agree with you to a very little extent. What you say is correct regarding the white-collar class of employees. Today, the majority of employees are engaged in the unorganized sector. They do not have any proof of themselves. Even in small-scale or medium-scale industries, there is no system of maintaining the personal data of employees. Temporary/casual/migrant/naka laborers engaged in constructions do not have such documents. The construction employers comply with the PF Law due to compulsion by manipulating the record. This is the scenario I have seen even in Mumbai.

I agree with your opinion that a big portion of the unorganized sector is facing issues with identity data that is not being collected by the employer. This poses a challenge for both the employer and the PF office to ensure the collection of this data. The members possess ration cards, Aadhar cards, and bank accounts, which require some effort on the part of the employer.

Thanks & Regards,
Bhat

Dear Keshav Sir, greetings and thanks for sharing the files related to UAN. They are very useful and handy.

Thanks and warm regards once again.

Regards,
Bijay.

Dear all, the Excel format must be a macro-enabled format designed according to the Correct Method guidelines provided on the EPFO website. Once we convert the Excel file into a .txt format, it should match the format shown in the sample screenshot also available on the EPFO website. Can anyone upload a Macro Enabled Excel file?

Regards.

[QUOTE=korgaonkar k a;2167966]The Excel format provided by me is solely for the purpose of assisting in gathering the KYC information and not for uploading or converting into a text file for upload.

Why have they mentioned scanned documents screenshot in the correct methods' PDF file? I am not clear whether we have to scan the documents to create a zip file or not???

Please, sir, reply to this question. Thank you.

Attribution: https://www.citehr.com/501291-univer...#ixzz3981Uibve

The scanned document is only to be preserved with the employer as per the naming procedure. Presently, the PF Department has asked to upload the file as per the KYC document. Afterwards, the same is to be linked with KYC scanned documents along with the employer's digital signature.

Thanks,
Bhat

I have received my UAN number and registered online. I have also uploaded my PAN, Aadhar, and bank account details. Could you please advise me on how to consolidate my previous EPF accounts under this UAN number? Your guidance on this matter would be greatly appreciated.

Thank you.

Sir Ji,

Can you please answer my query? But then, why have they mentioned scanned documents' screenshots in the correct method's PDF file? I am not clear whether we have to scan the documents to create a zip file or not???

Please, sir, reply to this question.

Thank you.

Attribution https://www.citehr.com/501291-univer...#ixzz398Y2b0D1

Just now, I uploaded a text file, but it encountered some errors (Err 023). The line does not adhere to the UAN KYC format (13 fields separated by #~# not found) on line number 1. However, I am unable to locate this error.

The PF office has changed the file format from 7 to 13 fields. Please prepare a fresh file with 13 fields. Members whose Date of Joining (DOJ), Date of Birth (DOB), or Middle Name is available will be included in the PDF file for approval. All others will be listed in the missing details file. Kindly update the missing details, generate the PDF, and upload it.

A revised user manual is attached for your reference.

Thanks & Regards,
Bhat

Please find attached an Excel sheet format for uploading the Universal Account Number EPF along with KYC details. This format can be used for text file generation to upload on the PF site. This is the revised file with 13 columns. You can reach us at [Email Removed For Privacy Reasons] for any clarification.

Regards,
Selvan

But sir, how is the UAN number given to each employee? Is it provided by EPFO? If yes, then how can the employer download this UAN list? Please help me.

Dear Raja Srinivasan, Sorry, the attachment was not uploaded. It is now uploaded. To access this file, please click on "List of Error Codes".

Thank you.

We have been deducting the PF of our employees since September 2014. However, to date, we have not provided UAN to our employees. Can you suggest how to obtain UAN from the portal and OTCP?

Regards,
Leena

Hello professionals,

I need the method of PF uploading in the online challan. Could anybody please share it with me?