Worried About a Botched Termination Letter? Can We Still Pursue a Civil Case?

Hi, I recently joined this new company as their HR. One of the major tasks I'm working on right now is the civil (estafa) case involving their previous HR personnel. After discovery by the management, they issued a termination letter with immediate effect. Since they have no knowledge or background with the procedures, they mistakenly mailed the termination letter to this previous HR personnel without asking for guidance from someone more familiar with HR procedures.

My worry right now is that this might work in favor of the ex-HR, potentially enabling them to file for illegal termination and demand payment from the company or return unliquidated cash advances. Despite no longer being employed when I started at this company, we do have meeting minutes with her signature. In these notes, she admitted to using the money for personal reasons and promised to return it within a week.

Can This Termination Letter Still Be Corrected?

Can we proceed with the civil case against the ex-HR?

Code of Conduct and Termination Procedures

Please go through the Code of Conduct of your company. Misappropriation of the company's funds, fraud, and the use of company funds for personal gain can be treated as gross negligence and can lead to termination of services. To build a strong case, handle the paperwork internally. This is my view, but please wait for senior management to respond.

Regards.