What Does an HR Manager Do When They're the Only HR in a Company?

Kindly help me with the role and responsibilities of an HR manager and their involvement if they are the only HR personnel in the company, with the immediate senior being the proprietor.

To put it in simple terms, the responsibilities include designing an HR framework for the organization, successfully implementing the same, and then conducting an audit to analyze whether it's working properly or not. Identify the areas of concern and rectify them.

Of course, it's not an easy responsibility.

HR Functions

- Hiring
- Promotions
- Reassignments
- Position classification and grading
- Salary determination
- Performance appraisal review and processing
- Awards review and processing
- Personnel data entry and records maintenance
- Consultation and advisory services to management and employees
- Conduct problems
- Performance problems
- Policy development
- Technical policy interpretation
- Work Permitting Immigration Visa Program
- Benefits
- Health care insurance
- Life insurance
- Disability insurance
- Retirement
- Voluntary accidental death and dismemberment insurance
- Leave Transfer Program
- Tuition Assistance Plan
- Training opportunities
- Combined Federal Campaign
- Employee assistance referral
- Workers' compensation

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I would strongly recommend that you first tell us about the background of your organization, the number of staff, and the number of staff working in your HR department. Then, I will be in a good position to advise you regarding the KPI and KPA of your HR manager job summary.

I am working with an NGO called Chaitanya. Our NGO focuses on women's empowerment through Self Help Groups (SHGs). These SHGs come together to form a federation. Chaitanya assists SHGs in the formation of federations. Once established, these federations become separate entities, and Chaitanya's role is primarily to provide guidance and capacity building for these federations, among other things.

We currently have 48 federations and 110,000 SHG women across 18 districts in Maharashtra. Each federation typically has a staff consisting of 1 Manager, 1 Accountant, and 4 field staff. As of today, the total staff strength across all federations is 300.

In my role as an HR manager, I am responsible for maintaining the Management Information System (MIS) for these staff, keeping track of leave records, handling occasional recruitment processes, and overseeing salary-related matters. Our trustees are expecting me to take more initiatives.

How to Become a More Effective HR Manager

Can you help me in becoming a more effective HR manager?